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HR Coordinator


HR Coordinator

  • 531401
  • Medical Center
  • Surgery
  • Full Time
  • Opening on: Nov 30 2022
  • Grade 104
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: 61,500-84,400

Position Summary

Reporting to the Assistant Director of Academic Affairs, the Human Resources (HR) Coordinator will support a variety of HR duties. The HR Coordinator with have primary administrative responsibility for provider credentialing, faculty onboarding, will be responsible for coordinating the Short-Term Visitor process for the Department in the Department of Surgery.


  • Serve as the point of contact for new providers (MD, NP, PA) for hospital privileging and credentialing process.
  • Provides individualized licensure and credentialing instructions, in addition to support and problem-solving throughout process.
  • Works in conjunction with provider and NYP Medical Staff Office (MSO) to complete credentialing and re-credentialing applications.
  • Act as liaison with MSO for all Surgery related issues, including Joint Commission audits.
  • Prepares Chairman’s support letters, board waiver memos and DEA waiver memos.
  • Reviews delineation of privileges for accurate selections and appropriate MCIC categories for AD and Chair’s approval.
  • Tracks license and certification expirations for all providers to ensure timely renewals.
  • Monitors semi-annual OPPE submissions for CU NPs and PAs.
  • Maintains knowledge of licensure, credentialing and hospital requirements.
  • Facilitate the processing of the visitors and observers process for the Department of Surgery. This includes full cycle onboarding.
  • Serve as a central point of contact for faculty and staff for all visitor and observer related questions.
  • Prepare appointment and stipend documents for Visiting Student Interns.
  • Prepare appointment and stipend/payroll documents for Postdoctoral Research Fellows and Scientist.
  • Coordinate and monitors annual credentialing compliance - Health Review, Flu Shot, Hospital & Fire Safety, Conflict of interest, HIPAA, Billing Compliance, Title IX, etc. 
  • Responsible for effectively communicating statuses, process and policy updates with providers and administrators, anticipating problems and suggesting potential solutions to ensure compliance.
  • Assist the AD with University hiring and onboarding process for faculty.
  • Prepare university hiring documents and payroll forms for new faculty.
  • Acts as liaison with Office of Faculty Affairs (OFA) for zero-salaried faculty affiliates at Overlook, Bassett, Stamford, Harlem Hospital and other affiliate sites.
  • Submits affiliate faculty appointments in TBH.
  • Assists the AD with the preparation and submission of the annual reappointment roster for affiliate faculty.
  • Completes verifications of appointment.
  • Draft memos and letters to faculty and staff as directed.
  • Perform routine data entry.
  • Maintain faculty and staff database (GRM) and generate reports as needed.
  • Other duties as assigned.

Minimum Qualifications

  • Minimum education:

    (HS/GED; specialized training; degree and discipline)

    Bachelor’s degree or equivalent in education and experience.

    Minimum related experience:

    3 years

Preferred Qualifications

  • SHRM and/or CSPS preferred by not required

Other Requirements

Qualifications for Candidates include but are not limited to the following:

  • Knowledge and understanding of the credentialing process.
  • Ability to organize and prioritize work and manage multiple priorities.
  • Excellent verbal and written communication skills including, letters, memos and emails.
  • Excellent attention to detail.
  • Ability to research and analyze data.
  • Ability to work independently with minimal supervision.
  • Ability to establish and maintain effective working relationships with providers, management, staff, and contacts outside the organization.
  • Proficient use of Microsoft Office applications (Word, Excel, Access) and internet resources.
  • Must be able to communicate clearly to providers and team members in person and over the telephone.

  • Equal Opportunity Employer / Disability / Veteran

    Columbia University is committed to the hiring of qualified local residents.

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