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Grants Manager

Pathology and Cell Biology

Grants Manager

  • 527579
  • Medical Center
  • Pathology and Cell Biology
  • Full Time
  • Opening on: Jul 13 2022
  • Grade 104

Position Summary

The Grants Manager will be responsible for managing an independent research portfolio of senior faculty members with a wide range of complex research projects. The main responsibilities will include pre and post award management, with emphasis on grant submissions as well as financial reconciliation, planning and projection across the assigned accounts in accordance with departmental processes. The successful candidate will be responsible for ensuring compliance with Federal, sponsor and institutional regulations such as attestations, effort certifications, salary allocations, cost transfer requirements, etc. The manager will act as a mentor for junior research administrators and financial analysts, providing training on grant management best practices, as well as guiding the junior team members in relationship building with liaising departments.


Preaward management - 30%

                Assist investigators and faculty with identifying appropriate funding sources

                Developing time lines for grant submission and reviewing grant submission guidelines

                Developing budgets and completing administrative paperwork

                Ensuring internal and external administrative systems are managed and completed

                Review of all administrative and submission paperwork

                Liaising with central offices to ensure timely grant application review and sign off

                Ensure grant applications are submitted in a timely manner.


Mentoring and Management – 10%

                Training of junior research administrators on best practices

                Mentoring and assisting financial analysts on any questions or concerns that arise.

                Leading compliance review tasks such as effort reporting, attestations, validations, etc.


Reporting and record keeping – 10%

                Maintaining internal records

                Developing and updating record keeping systems for grants administration

                Developing proxy budget for budget projections


Post award – 45%

                Monthly budgeting, projecting and reconciling research finances

                Reviewing and setting up subaward agreements

                Managing and coordinating the proper set up of research grants and contracts

                Ensuring research funding is allocated and spent in accordance with all applicable guidelines

                Managing and coordinating effort and salary allocations across research and discretionary accounts. 

                Reviewing and approving all expenses, including requisitions, POs, Pcards and TBERS.

                Managing the award close out process with liaising departments

                Assisting faculty with progress report and necessary compliance documents.


Other tasks as assigned – 5%

Minimum Qualifications

  • Requires a bachelor’s degree or equivalent in education, training and experience, plus a minimum of 3 years of related experience. 

Preferred Qualifications

  • Knowledge of accounting and grants management best practices is required, advanced knowledge of sponsors and sponsor requirements is preferred. The individual must possess strong multi-tasking skills and be able to organize and prioritize independently based on competing timelines. Familiarity with Columbia Systems preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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