Parliament, Office Building, Building, Architecture, Urban, Postal Office, Grass, Plant, City, Town

Grants Manager - Digestive & Liver Diseases


Grants Manager - Digestive & Liver Diseases

  • 523902
  • Medical Center
  • Medicine
  • Full Time
  • Opening on: Mar 18 2022
  • Grade 105
  • Job Type: Officer of Administration
  • Bargaining Unit: n/a
  • Regular/Temporary: Regular
  • End Date if Temporary: n/a
  • Hours Per Week: 35
  • Salary Range: Commensurate with experience

Position Summary

Reporting to the Divisional Administrator, the Grants Manager will be responsible for the oversight and management of pre-award and post-award grant activities within the Division of Digestive & Liver Diseases in the Department of Medicine. Partners with DLD’s Finance Manager in the oversight and management of the financial aspects of grants management.


  • Assist PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications.
  • Prepare grant budgets and budget justifications based on the aims provided and RFA technical content requirements in full compliance with sponsor/donor and CU policies, as well as engage outside collaborators and establish subcontracts.
  • Prepare and compile all components of each grant submission, ensure that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
  • Draft supporting documents for grants including letters of intent, letters of support, cover letters, facilities and resources etc.
  • Maintain detailed, up-to-date records of PI’s other support, biosketches, and grant submission documents.
  • Respond to RFAs and summary statements and address issues prior to submission.
  • In coordination with principal investigators, promote accurate preparation and timely submission of progress reports as required by sponsoring program.
  • Track the status of pending applications, follow up with investigator regarding review/funding status of application.
  • Support investigators in responding to Just-In-Time requests.
  • Ensure files are complete for awarded applications, secure missing information from principal investigators and/or administrators.
  • Maintain standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities.
  • Prepare summary reports of application submissions and outcomes as needed.
  • Work collaboratively and cooperatively with faculty, grant writers, and all aspects of grant administration. 
  • Work closely with Division Administrator and Finance Manager to generate budget estimates and ensure funds are utilized.
  • Lead oversight of pre and post subaward process.
  • Lead yearly effort reporting process for the division.
  • Perform other related duties as assigned, including support on special projects.

Minimum Qualifications

  • Bachelor's degree or equivalent in education, training and/or experience, plus a minimum of four years of related experience
  • Strong computer skills with proficiency in Excel and web browser programs
  • Strong interpersonal, as well as oral and written communication skills
  • Highly organized with excellent attention to detail and follow-up skills
  • Ability to work independently, as well as perform as part of a team
  • Flexibility and willingness to adjust schedule to meet deadlines
  • Strong work initiative with excellent analytical skills
  • Ability to work diplomatically and collaboratively with all levels of staff and University and Hospital leadership

Preferred Qualifications

  • Familiarity with grant policies and University research systems (Rascal, InfoEd).
  • Knowledge of university financial systems a plus

Other Requirements

  • Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Apply Now

Alert me about jobs like this

Refer someone to this job

Not You?

Thank you