• Job Type: Officer of Administration
• Bargaining Unit: n/a
• Regular/Temporary: Regular
• End Date if Temporary: n/a
• Hours Per Week: 35
• Salary Range: Commensurate with experience

Position Summary

Reporting to the Divisional Administrator, the Grants Manager will be responsible for the oversight and management of pre-award and post-award grant activities within the Division of Digestive & Liver Diseases in the Department of Medicine. Partners with DLD’s Finance Manager in the oversight and management of the financial aspects of grants management.

Responsibilities

• Assist PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications.
• Prepare grant budgets and budget justifications based on the aims provided and RFA technical content requirements in full compliance with sponsor/donor and CU policies, as well as engage outside collaborators and establish subcontracts.
• Prepare and compile all components of each grant submission, ensure that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
• Draft supporting documents for grants including letters of intent, letters of support, cover letters, facilities and resources etc.
• Maintain detailed, up-to-date records of PI’s other support, biosketches, and grant submission documents.
• Respond to RFAs and summary statements and address issues prior to submission.
• In coordination with principal investigators, promote accurate preparation and timely submission of progress reports as required by sponsoring program.
• Track the status of pending applications, follow up with investigator regarding review/funding status of application.
• Support investigators in responding to Just-In-Time requests.
• Ensure files are complete for awarded applications, secure missing information from principal investigators and/or administrators.
• Maintain standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities.
• Prepare summary reports of application submissions and outcomes as needed.
• Work collaboratively and cooperatively with faculty, grant writers, and all aspects of grant administration. 
• Work closely with Division Administrator and Finance Manager to generate budget estimates and ensure funds are utilized.
• Lead oversight of pre and post subaward process.
• Lead yearly effort reporting process for the division.
• Perform other related duties as assigned, including support on special projects.

Minimum Qualifications

• Bachelor's degree or equivalent in education, training and/or experience, plus a minimum of four years of related experience
• Strong computer skills with proficiency in Excel and web browser programs
• Strong interpersonal, as well as oral and written communication skills
• Highly organized with excellent attention to detail and follow-up skills
• Ability to work independently, as well as perform as part of a team
• Flexibility and willingness to adjust schedule to meet deadlines
• Strong work initiative with excellent analytical skills
• Ability to work diplomatically and collaboratively with all levels of staff and University and Hospital leadership

Preferred Qualifications

• Familiarity with grant policies and University research systems (Rascal, InfoEd).
• Knowledge of university financial systems a plus

Other Requirements

• Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.