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Grants Finance Manager

P&S Vice Dean For Research

Grants Finance Manager

  • 530359
  • Medical Center
  • P&S Vice Dean For Research
  • Full Time
  • Opening on: Oct 13 2022
  • Grade 105
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:

Position Summary

Reporting to the Director of Post Award Administration, the Grants Finance Manager will be responsible for managing an independent sponsored award portfolio for faculty members with a wide range of research projects. The main responsibilities will include post-award management, with emphasis on financial reconciliation, and budget planning and projections across the assigned accounts in accordance with departmental processes. The successful candidate will be responsible for ensuring compliance with Federal, sponsor, and institutional regulations such as attestations, effort certifications, salary allocations, cost transfer requirements, etc. This is a hands-on grants management role that requires extensive familiarity with all aspects of post-award management, especially federal grants. The Manager will utilize research administration expertise to advise individual PIs on the status of their sponsored and non-sponsored funding and will act as an in-house expert resource to other grant administrators.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.



Responsibilities include, but are not limited to, the following:

  • Maintain suite of PI Portfolio Update reports for multiple PIs and meet monthly with each PI to review the PI’s individual funding portfolio, which may consist of grant, contract, gift, endowment, and other types of restricted and unrestricted funding
  • Capture and implement PI feedback and changes from meeting
  • Maintain labor schedules for faculty and research personnel and submit labor cost transfers
  • Ensure completion of quarterly expense certifications with each PI
  • With departmental effort coordinator, coordinate annual effort reporting
  • Monitor project balances. Ensure ongoing clearing of suspense account and grant overruns
  • Review grant-related transactions (such as requisitions and vouchers) for compliance; provide guidance on complex or non-routine compliance issues
  • Assist/train departmental staff on initiation of grant-related transactions; advise departments on best practices for procurement and other types of routine financial transactions
  • Coordinate with departmental finance staff and with VP&S Finance on maintaining accurate budget information in Budget Tool for sponsored projects (and research support in funds flow)
  • Coordinate with departmental pre-award team and with central sponsored research offices (SPA and SPF) on new project setup
  • Coordinate with pre-award staff, SPA, and SPF on progress reports and closeouts; provide pre-award staff with financial data for incorporation into progress and final reports
  • Maintain familiarity with evolving regulatory and compliance context. Stay up to date on new grant-related rules and procedures. Participate in and present at meetings and training sessions of VP&S grant and finance personnel
  • Provide junior staff with training on grants management; may supervise one or more junior grants analysts

Minimum Qualifications

  • Bachelor's degree or equivalent in education, training, and experience, plus four years of related experience
  • Ability to set priorities and exercise sound judgment
  • Ability to work independently, meet deadlines, and multi‐task
  • Ability to work effectively as part of a team, as both a team member and leader
  • Outstanding interpersonal and communications skills. Must be able to communicate clearly and accurately directly with department chairs and other senior principal investigators. Must be able to communicate effectively on a technical level with operations personnel in central offices and sponsoring agencies
  • Must be detailed oriented, possess analytical skills, and be highly organized
  • Must possess advanced Excel skills, including familiarity with creation and use of complex pivot tables, lookup functions, and other features for formatting, manipulating, and analyzing data
  • Must possess detailed familiarity with principles of sponsored project financial management, including relevant federal regulations as well as typical institutional policies, procedures, and best practices
  • Must be familiar with online systems pertinent to position (examples include eRA Commons, InfoEd, and ASSIST)

Preferred Qualifications

  • Experience with grants and contracts in a university or academic healthcare/basic science research setting
  • Management/supervisory experience. (This position will offer the ideal candidate the opportunity for continued development of managerial skills)

 Opportunity Employer / Disability / Veteran

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