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Grants Finance Analyst

P&S Vice Dean For Research

Grants Finance Analyst

  • 524604
  • Medical Center
  • P&S Vice Dean For Research
  • Full Time
  • Opening on: Apr 8 2022
  • Grade 104
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week:
  • Salary Range:

Position Summary

Reporting to the Associate Director of PostAward, the Grants Finance Analyst will be responsible for managing an independent sponsored award portfolio for faculty members with a wide range of research projects. The main responsibilities will include post award management, with emphasis on financial reconciliation, and budget planning and projections across the assigned accounts in accordance with departmental processes. The successful candidate will be responsible for ensuring compliance with Federal, sponsor and institutional regulations such as attestations, effort certifications, salary allocations, cost transfer requirements, etc.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.


  • Monthly budgeting, projecting and reconciling of research finances
  • Review and set up of subaward agreements
  • Responsible for setting up new grant accounts and budgets and informing chartstring to PIs.
  • Responsible for ensuring the accuracy and timeliness of grant related invoice and expenditure payments, requisitions, purchase orders, interdepartmental invoices, expenditure corrections, and journal entries.
  • Ensuring research funding is allocated and spent in accordance with all applicable guidelines
  • Responsible for accurate and timely payroll accounting for assigned grant related personnel including initiating and documenting salary distributions, cost transfers, clearing suspense and repository accounts.         
  • Assists in the University year end close-out procedures, including, but not limited to, ensuring there is no grant overrun, all necessary grant expenses have been posted, SAPOS and POs are correctly accounted for and encumbered in ARC Sponsored Projects Financial reports.
  • Managing the award close out process with liaising departments
  • Maintains records in accordance with internal procedures, demonstrating compliance with sponsor and sponsor agreements, and University regulations concerning project expenditures, equipment, and other fiscal concerns.
  • Assisting faculty with progress report and necessary compliance documents.
  • Other tasks as assigned


Minimum Qualifications

  • Requires a bachelor’s degree or equivalent in education, training and experience, plus a minimum of 3 years of related experience. 

Preferred Qualifications

  • Knowledge of sponsors and sponsor requirements 
  • Familiarity with Columbia Systems 

Other Requirements

  • The individual must possess strong multi-tasking, critical thinking and excel skills and be able to organize and prioritize independently based on competing timelines
  • Knowledge of accounting best practices 

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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