• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $75,000-$80,000

Position Summary

Reporting to the Directors of Human Resources & Faculty Affairs, the incumbent will be responsible for coordinating the day-to-day human resources, faculty affairs and payroll functions within the Medicine Pod.  

The Generalist will:

• Support Human Resource/Faculty Affairs within the department and may, as necessary assist with special projects within the Pod.
• Meet weekly with Directors to provide updates on request status. May attend meetings with the HR/FA team and/or Department Administrator or his/her designee to review the status of HR/FA transactions.
• Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments).

Recruitment

• Assist with the recruitment of staff by posting positions using Columbia’s job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources.
• Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.

Onboarding

• Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation.
• Communication with new hires and departments to ensure smooth onboarding experience.
• Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
• Process all short-term visitors and student utilizing JIRA.

Payroll and PeopleSoft Process Management

• Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.
• Manage the collections the collection and verification of time off trackers for all Academic Officers ensuring all submissions are up to date and approved by supervisors.
• Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
• Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.

Compliance and Immigration

• Responsible for immigration related needs of faculty and staff.   Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
• Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
• Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO.
• Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.

Systems and Project Work

• Use HR Ticketing System to effectively manage all requests and communicate with HR/FA team and hiring managers.
• Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
• Other duties as assigned or requested.

Minimum Qualifications

• Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
• Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner.
• Skilled at working under pressure and with minimal supervision and sound independent judgment required.
• Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
• Strong analytical and tenacious problem-solving skills necessary
• Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
• Must be able to quickly acquire knowledge of University policies, procedures, and systems

Preferred Qualifications

• Bachelor's degree in Human Resources or a related field.
• Familiarity with university policies, procedures, and systems.

Other Requirements

• Successful completion of applicable compliance and systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.