Position Summary
Reporting to the Associate Director of Finance in the Department of Applied Physics and Applied Mathematics, the incumbent will be the first point of contact for all students, faculty, staff, and visitors to the department (in-person and on the phone), the Financial Assistant is responsible for day-to-day transactional coding, A/P processing, and general financial support inquiries. Process invoices, check requests, faculty and staff reimbursements, P Cards, and travel expense reports online, using the University's central systems (ARC and Concur). Review all invoices and perform quality checks, including verification, etc. Research, and review including checking for duplicate payments, review of processed invoices to validate subcode, etc. Coordinate vendor setup and modifications. Liaise with vendors, managers, and central procurement offices to resolve any processing issues. Process timesheets, requisitions, purchase orders, and interdepartmental invoices. Coordinate the activities of work-study and casual student employees. File invoices and perform other duties as assigned
Responsibilities
Minimum Qualifications
A High School Diploma or its equivalent is required. A maximum of three years of related experience or the equivalent combination of education and experience required.
Bachelor's degree in Accounting or Finance preferred or two to four years of financial-related experience. Knowledge of GAAP and Uniform Guidance Principles is strongly preferred.
Experience in AP/ARC preferred. Experience in proposal writing, budget preparation, accounting procedures, and Web site design is preferred.
Must be able to work collaboratively with the SEAS Office of the Dean, Central University offices, faculty, students, PIs, and administrative staff.
Strong attention to detail and good communication, interpersonal, and organizational skills are required. Must have initiative, discretion, and the ability to establish priorities and work under pressure with good judgment and with limited supervision and a positive, team-building attitude.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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