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Financial Analyst

Otolaryngology

Financial Analyst

  • 532978
  • Medical Center
  • Otolaryngology
  • Full Time
  • Opening on: Dec 23 2022
  • Grade 104
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: $75,000-$80,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 

Position Summary

Reporting directly to the Finance Manager for the shared Finance team supporting the Departments of Otolaryngology-Head & Neck Surgery and Urology the Finance Analyst is responsible for the timely and comprehensive procurement, junior reporting, and accounting functions for both Departments in compliance with all Departmental, Institutional, and government policies and guidance. The Analyst provides assistance and participates in annual budget preparation, monthly and annual close activities, and special projects as determined by the Director of Finance and Strategic Business Planning.


Responsibilities

Procurement

  • Serves as initiator for requisitions, vouchers, check requests, cash deposits, and travel and business expense reports streamlining procurement and accounts payable processes for both Departments. Manages ARC Vendor Profiles and liaisons with University's Purchasing team to ensure timely payments with outside vendors and manages outstanding transactions appropriately. Reconciles monthly purchase card transactions and initiates Staples orders for administrative and clinical operation teams as necessary. Tracks and reconciles annual funds for faculty member travel and education balances to ensure compliance with Departmental Travel and Professional Expense Policies. Serves as a subject matter expert in regard to procurement and accounts payable and educates employees, faculty, and support staff as to university policies and procedures as related to these functions as necessary.

Accounting

  • Supports monthly, quarterly, and annual closing processes under supervision of Finance Manager by assisting with reconciliation and allocation of revenue and expenses. Serves as initiator for ITF and ARC journal uploads and creates invoices as necessary.

Reporting

  • Provides management with data as requested to support overall Finance missions for both Departments. Prepares monthly faculty member dashboard reports to provide routine snapshots of financial activity.

Payroll

  • Serves as initiator for PeopleSoft transactions relating to payroll including salary distributions, cost transfers, and additional compensation requests as needed. Ensures strict adherence to all Departmental, institutional, and federal compliances and protocols in terms of payroll transactions. Tracks all outstanding transactions and coordinates with University Payroll and VPS Finance departments as necessary to ensure timely processing.

Budget

  • Under supervision of the Finance Manager, participates in annual budget preparation, creates zero-dollar budget entries for appropriate projects, and initiates budget tool entries and uploads.

General

  • Provides pod-based coverage with other Analysts in Finance shared team module to ensure smooth operations throughout procurement, accounting, reporting, payroll, and budget activities. Completes special projects under direction of Finance Manager and Director of Finance and Strategic Business Planning as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent in training, education and/or experience plus at least three (3) years of related experience.

Preferred Qualifications

  • Bachelor's degree in Accounting, Business Administration, or a directly related field required, with a minimum of three (3) years of related experience preferably in an academic medical center setting.

Other Requirements

  • Must demonstrate a client focus with excellent organizational, interpersonal, written and oral skills, able to manage several competing priorities in a high-pressure environment effectively and communicate with all levels of staff, management, and outside vendors.
  • Must demonstrate a willingness to contribute to team success, develop collaborative relationships with an orientation towards quality, and be able to work independently as necessary.
  • Proficiency in MS Office applications, especially Excel including strong knowledge of functions and pivot tables.
  • Must be able to maintain confidentiality and exercise tact and diplomacy at all times.
  • ARC, FinSys, PAC, COGNOS, EPIC-reporting.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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