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Finance Manager - General Medicine


Finance Manager - General Medicine

  • 528477
  • Medical Center
  • Medicine
  • Full Time
  • Opening on: Aug 8 2022
  • Grade 105
  • Job Type: Officer of Administration
  • Bargaining Unit: n/a
  • Regular/Temporary: Regular
  • End Date if Temporary: n/a
  • Hours Per Week: 35
  • Salary Range: Commensurate with experience

Position Summary

Reporting to the Divisional Administrator and in tight collaboration with Divisional Administrator, Director of Grants Management, and programs’ administrators, the Finance Manager will assist overseeing financial “well-being” of the Division of General Medicine’s operating budget, payables, procurement and sponsored projects post-award activities.


  • Responsible for post-award administration of sponsored research including effort reporting; preparation, monitoring, and reconciliation of all budgets with ARC, COB and other general ledger based accounting systems; and salary distributions.
  • Monitor divisional operating budget burn rate and Centers’ expenses to ensure budgetary compliance.
  • Proactively ensure high levels of faculty satisfaction by developing and maintaining positive relationships with all members of the Division.
  • Oversee reporting of financial status per each research center and overall, prospective financial program evaluation and data collection and analysis.
  • Conduct variance analysis, analyze personnel effort allocation, and project costs, and prepare adjustments at the principal investigator’s direction.
  • Plan, organize and prioritize actions across multiple awards and investigators' portfolios.
  • Advise Administrator and Director of Grants Management on financial issues and recommend alternative spending strategies.
  • Disseminate Annual/Closeout Expense Validations and advise PIs and Divisional Administrator on action plans.
  • Oversee for compliances and accuracy travel and business expense reimbursements, check requests, and P-card processes.
  • Oversee for compliances and accuracy invoice processing and service contract maintenance for the Division.
  • Oversee purchase and change order request processes for timely execution.
  • Serve as a liaison between the Division and the University’s purchasing office to resolve issues.
  • Maintain an accurate filing system of financial activities.
  • Initiate transactions through University financial systems for final review and approval.
  • Assist with annual budget preparation and monthly budget monitoring, as well as month-end, quarter-end, and year-end closings.
  • Maintain and adjust budget estimates as needed.
  • Process journal entries as required to ensure accurate accounting.
  • Serve as liaison between the division and other Institutional units.
  • Support the day-to-day activities related to management of divisional space and inventory.
  • Responsible for tracking of telecommunication cost allocations.
  • Perform additional special projects and duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent in education and experience, plus at least four years of progressive related financial experience in a large complex organization, preferably in a healthcare or university setting
  • Experience in accounting and/or finance
  • Excellent organizational, analytical and communication skills
  • Strong Excel and reporting skills

Other Requirements

  • Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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