• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $58,500 - $68,100

Position Summary

The incumbent will be responsible for coordinating all of the day-to-day activities related to procurement and accounts payable functions for the Department of Ophthalmology.

Responsibilities

• Coordinate day-to-day activities related to procurement and accounts payable and ensure compliance with internal and external policies and procedures.
• Create check requests to support accounts payable activities for the department such as honorariums, awards, visa renewals, and other related payments.
• Responsible for submission of vendor ID requests in the purchasing system and follow-up of completion.
• Review of Travel and Business Expense reimbursements.
• Initiate purchasing and lease transactions, and change orders as needed.
• Order general supplies and minor equipment for the different units within the department.
• Identifies and troubleshoots processing delays and provides proactive status update regarding pending transactions.
• Maintain comprehensive financial files.    
• Serves as subject matter expert for all Purchasing and Accounts Payable inquiries.
• Offer assistance to faculty and staff regarding accounts payable and purchasing policies.
• Process journal vouchers/entries as needed.
• Assist with monthly, quarterly, and year-end closings.
• Performs other duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent in education, training and experience, plus two years of related experience.  

Preferred Qualifications

• Strong proficiency in Microsoft Office (Word & Excel).
• Bright, competent, organized individual, and self-motivated.
• Ability to multitask in a fast-paced environment.
• Ability to maintain confidentiality of tasks.
• Familiarity with Columbia University Financial systems is a plus.  

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.