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Event Coordinator

The Forum

Event Coordinator

  • 529030
  • Manhattanville
  • The Forum
  • Full Time
  • Opening on: Aug 27 2022
  • Grade 11
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:

The Forum at Columbia University

Columbia’s Manhattanville campus is designed to bring together diverse academic disciplines while welcoming the wider community to experience a shared space for civic life.  The Forum is a new multipurpose venue that provides a welcoming gateway to the campus. With its world-class meeting space able to host an array of academic conferences and public forums, scholars and thought leaders from many fields come together at The Forum to share ideas. The Forum features a 430-seat auditorium, gathering spaces, and meeting rooms with state-of-the-art technology. The ground floor Atrium is utilized for a range of activities, from University events to exhibits as well as educational programming and other community functions.

Position Summary

Reporting to the Event Manager, the Event Coordinator assists in the planning and implementation of programs ranging from small-scale gatherings to high-profile, large-scale, impactful events, with particular attention to community engagement programs.  This position requires occasional evening and weekend hours.

Responsibilities

  • Provides general support for Forum events and for community-facing communications.
  • Establishes relationships with event partners to facilitate efficient and successful event execution.
  • Provides informational resources to planning partners and clients.
  • Tracks event details in shared event planning tools (e.g., EMS, Social Tables), ensuring timely and accurate data entry of related activities.
  • Assists in the development and management of community engagement programs, including  the planning, promotion and execution of multiple public events at The Forum, such as family days, working with partner organizations.
  • Assists in developing communications and strategies for campus and neighborhood engagement, including the development of program evaluation frameworks to assess the strengths of community-facing programs and to identify areas for improvement.
  • Handles email and phone inquiries and updates The Forum email list.
  • Performs other operational duties in line with long-term public engagement goals of The Forum.
  • Performs other duties as assigned.

Minimum Qualifications

  • Bachelor’s degree or its equivalent required.
  • Minimum one years of related experience in event planning, community development, or educational programming.

 Additional Position-Specific Minimum Qualifications:

  • Excellent customer service orientation with ability to build and foster relationships with diverse constituencies.
  • Strong communication and interpersonal skills, including proficient writing and computer skills, strength in analytical and reasoning skills.
  • Ability to work effectively in a fast-paced, team-based, service-oriented environment
  • Ability to exercise good judgment, work productively under deadlines and carry out multiple tasks with minimal supervision.
  • Exceptional attention to detail and the ability to perform non-routine work with changing priorities and collaborating parties, while maintaining a high level of customer service and professionalism in a fast-paced environment. 
  • Ability to successfully represent The Forum and the University to high-profile event stakeholders.
  • Computer literacy including proficiency in the Microsoft Office Suite.
  • Desire to work in a collaborative environment that values team work, innovation, creative problem-solving, and community engagement.
  • Must be able to work flexible hours, including evenings, weekends, and holidays, as event schedule dictates.
  • Exceptional

Additional Preferred Qualifications

  • Demonstrated ability in community program development, with proven record in working effectively with diverse constituencies.
  • Demonstrated experience in project management, from conception to completion.
  • Familiarity with event, graphic design, web design, or catering management software programs.
  • Fluency in English and Spanish, a plus.

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