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Divisional Administrator

Medicine

Divisional Administrator

  • 522291
  • Medical Center
  • Medicine
  • Full Time
  • Opening on: May 13 2022
  • Grade 106
  • Job Type: Officer of Administration
  • Bargaining Unit: n/a
  • Regular/Temporary: Regular
  • End Date if Temporary: n/a
  • Hours Per Week: 35
  • Salary Range: Commensurate with experience

Position Summary

The Division Administrator serves as the business, financial and administrative link between the Division and the Department of Medicine.


Responsibilities

Division Leadership and Strategic Planning:

  • Advise Division Chief and other leadership on strategic matters related to program planning, faculty recruitment, and utilization of funding and other resources.
  • Work closely with Division Chief to develop/update comprehensive plan for Division's growth and continued success.
  • Act as an advocate for the Division and its programs in multiple contexts.
  • With Division Chief, champion efforts to promote Division and its programs.
  • Responsible for the financial reporting of the divisional accounts to the Chair of the Department and the Department Administrator/CFO.
  • Oversee all administrative aspects of faculty recruitment, including development of business plans and offer packages.

Finance and Research:

  • Oversee all aspects of financial functions and supervise financial staff members. Take hands-on role in training and developing staff.
  • Direct all aspects of finance administration in the Division, including revenue cycle operations.
  • Audit and review physician billing service reports to track income with operational (productivity) data.
  • Audit, review, and reconcile external sources of revenue, including support from New York Presbyterian Hospital.
  • Direct all aspects of sponsored research administration in the Division, including pre- and post-award support and effort reporting.
  • Ensure that Principal Investigators review their individual research-related expenses, and provide guidance in development of projections.
  • Oversee all aspects of divisional budgeting and financial projections, including budget development and reconciliation of divisional budget projections with general ledger.
  • Ensure compliance and accuracy of financial transactions and use of financial systems.
  • Review/approve financial transactions, including complex procurement transactions.
  • Administer the divisional physician compensation plan, including review of physician productivity and distribution of productivity income.
  • Advise on compensation planning, and oversee faculty compensation transactions to ensure accuracy.

Administrative Management:

  • Supervise administrative support staff and perform annual evaluations.
  • Ensure faculty members receive appropriate administrative support.
  • Provide staff training, ensure necessary coverage, and oversee staff development.
  • Direct all aspects of Human Resources matters within the Division, including staff recruitment and onboarding, working closely with departmental HR personnel. Supervise the Division's HR coordinator.
  • Oversee all academic and research appointments, including university and hospital credentialing.
  • Oversee reappointment and promotion of personnel.
  • Oversee clinical operations performed by the Division.
  • Supervise clinical practice personnel including support, clinical and administrative staff.
  • Working closely with the Division Chief and other members of Division leadership, direct all matters related to facilities/space, capital equipment, and procurement.
  • Allocate space and ensure it is utilized effectively to meet the Division's clinical, administrative, and research needs.

Perform additional related duties as needed.


Minimum Qualifications

  • Bachelor's degree or equivalent in education and experience, plus five-seven years of related experience
  • Experience must include at least three of the following: budgeting, accounts payable, clinical operation, revenue cycle and research management
  • Experience in an academic and/or clinical setting that includes administration of federal grants
  • Experience managing human resources matters in a comparable organization is required
  • Excellent computer skills including advanced level Excel skills
  • Outstanding communication and interpersonal skills to act as an effective representative of the Division and the Division Chief at the highest organizational levels
  • Ability to interact with all levels of faculty and staff and with internal and external constituencies
  • Strong conceptual, financial, analytical, and problem-solving skills in addition to a proven record of financial and administrative success

Preferred Qualifications

  • Relevant experience managing a large division in an academic medical center, or in a similar environment
  • Knowledge of university systems 

Other Requirements

  • Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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