Parliament, Office Building, Building, Architecture, Urban, Postal Office, Grass, Plant, City, Town

Director-Decanal Affairs

Office of EVP Arts & Sciences

Director-Decanal Affairs

  • 530579
  • Morningside
  • Office of EVP Arts & Sciences
  • Full Time
  • Opening on: Oct 20 2022
  • Grade 14

Position Summary

Reporting to the Dean of Science in the Office of the Executive Vice President for Arts & Sciences, the Director of Decanal Affairs for the Division of Natural Sciences provides discreet and confidential support in the management of the Division of Natural Sciences, with a particular focus on stimulating and guiding the development of research funding proposals within the Division.  The incumbent will provide leadership and strategic management for priority proposals ranging from single PI grants to large, multi-school initiatives.  The incumbent works independently and exercises judgement and discretion on highly sensitive matters related to the divisional dean.  They will serve as a liaison to the departmental chairs, along with coordinating participant lists, the assembly of materials, and agendas for meetings of divisional members with the Dean.  They will assist the Dean in nominations of Division members for grants, awards and prizes and work closely with the Dean and the Office of University Development and Alumni Relations on fundraising.


  • Stimulate and support science and science funding opportunities for the Division, 50%:  Working with the Dean of Science, initiate and execute programs to enhance science faculty, facilities, and funding for the Division.  This will generally involve working cooperatively with the EVP for Research, the EVP of A&S, the Dean of SEAS and other units on prioritized funding proposals.  Help lead the development and coordination of prioritized proposals, to be identified in consultation with the Dean as being strategically important.  The contribution to the proposals will include coordination of the team and writing, editing and reviewing drafts.

  • Support the Dean in the management of the Division of Natural Sciences, 25%:  In coordination with the Dean, help manage RFP announcements, selections of faculty and proposals for internal and external awards and grants, and manage Diversity program applications and awards.  Draft, edit and finalize reports as necessary.  Also serve as a coordinator of meetings and agendas between the Dean and Divisional faculty and chairs.  Track and report divisional grant funding levels.

  • Strategic planning for the Division, 15%:  Work with the Dean, the EVP of A&S and others in the Columbia science community on developing strategic priorities for the Division.  Maintain contact with University offices focused on development and external relations, such as Columbia Technology Ventures.

  • Other related duties as assigned, 10% 

Minimum Qualifications

  • Bachelor's degree and five years of related experience required.

Preferred Qualifications

  • Advanced Degree (e.g., Masters, Ph.D. or J.D.)

  • History of NSF, DOE, NIH proposal development and grant writing experience

Other Requirements

  • Background in physical or engineering science administration 

  • Demonstrated examples of science organization, leadership, and achieving strategic goals 

  • Substantial knowledge of funding programs and proposal policies and procedures

  • Proven ability to interact professionally with discretion and diplomacy with senior administration.

  • A motivated, engaged team leader who thinks creatively and independently to achieve objectives.

  • Flexible and adaptable work style, ability to prioritize, multitask, and manage deadlines.

  • Strong skills with Microsoft Office products

  • Exceptional analytical, research and organizational skills with meticulous attention to detail required.

  • Excellent interpersonal, oral and written communication skills necessary, including the ability to give clear and concise presentations of complex and/or scientific material.

  • Demonstrated ability to forge partnerships.

  • Must be able to function independently and exercise discretion and judgment in sensitive and potentially controversial matters.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Apply Now

Alert me about jobs like this

Refer someone to this job

Not You?

Thank you