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Director-Acad Finance/Admin

French and Romance Philology

Director-Acad Finance/Admin

  • 532772
  • Morningside
  • French and Romance Philology
  • Full Time
  • Opening on: Dec 15 2022
  • Grade 12
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: 82,000 - 90,000

Position Summary

Reporting to the Chair, the Director of Academic Administration and Finance is responsible for the organization and planning of the day-to-day academic and administrative activities of the department including financial management, personnel management, space management and the provision of student and faculty services.  The Director of Academic Administration and Finance assumes overall responsibility for the department's administrative budget and supervision of the instructional budget and assumes overall responsibility for oversight of all projects in the department, including the department's gift accounts and grants and accounts connected with any special programs. Manages and develops the staff. Works closely with the EVP A&S Office and partners with other offices throughout the University.


Responsibilities

  • Responsible for the hiring, training and supervising of the department's staff and working closely with the EVP A&S offices (HR Administration and EVP Finance and Budget Office) for the processing of documentation and administration of all faculty, staff, and students appointments; oversees faculty search activities; explains University benefits and policies.
  • Acts as primary administrative contact all international hires, coordinating with the International Students and Scholars Office (ISSO) in visas, visa renewals, housing, and related paperwork as well as assists faculty in immigration processing
  • Collaborates with the Chair and Academic Affairs Office to complete faculty searches, tenure and academic research appointments and other academic administration. Oversees the adjunct faculty appointment processing ensuring timely submissions to the Academic Affairs Office.
  • Works with Chair in reviewing curricular planning; curriculum proposal; faculty teaching schedules and class times and room assignments; engages in planning new program initiatives and directly works to complete their implementation.
  • Manages day to day aspects of admissions and fellowship/assistant awards including contact with prospective students; advises students and oversees registration procedures.
  •  Maintains confidential student files and tracks student rankings and fellowship preferences and awards. 
  • Responsible for administering the day to day administrative and human resources functions for the department including assisting the Chair in determining personnel, personnel recognition, recommendations and addressing employee concerns.
  • Demonstrates day-to-day leadership and guidance to staff by proactively managing and providing clear, timely and University compliant solutions on a wide range of administrative and financial matters.
  • Collaborates with University offices and departments to oversee logistics for smooth operation of the department, including facility needs, maintenance, repair, and minor construction as needed.
  • Academic / Department Administration
  • Finance and Budget

  • Provides strategic financial planning and forecasting to the Chair by capturing and analyzing data to use to inform financial decisions of the department. Advises and performs budgetary analysis and modeling to forecast future financial needs/resources.
  • Responsible for conducting the department’s financial planning as well as producing financial reports.
  • Responsibility for administering the department's administrative budget, including department's gift projects, discretionary projects and pre & post-award grants and projects connected with any special programs.
  • Responsible for conducting monthly projects reconciliation; managing fellowship/assistant budget; responsible for preventing overdrafts;  completing budget submission process and reports as needed; recommends level of spending, as well as assists in resolves financial problems. 
  • Works in collaboration with the EVP A&S Office to complete all year-end transactions for the department.  Trains, mentors and acts as a coach for new finance employees to perform transactions.
  • Manages department budgets.
  • Performs special projects as needed.

Minimum Qualifications

  • Bachelor’s degree or equivalent in experience.  Minimum of 3 years’ relevant experience.

Preferred Qualifications

  • Familiarity with University policies and working in academic setting.

Other Requirements

  • Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures, and systems.  Strong communication, interpersonal and organizational skills required. Ability to inspire and manage staff. Initiative, discretion, ability to establish priorities, ability to work under pressure and without supervision and good independent judgment required.  Computer literacy and experience with financial management required. 

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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