Reporting to the Senior Executive Director of Strategic Events (SEDSE), the Deputy Director of Strategic Events manages the Event Marketing coordination for the Strategic Events unit that facilitates the fulfillment of an array of marketing needs for the OAD organization. The Deputy Director has an Events Marketing Coordinator as a direct report to accomplish these efforts and to collaborate with the digital marketing team. The Deputy Director and events marketing coordinator effectively manage the event marketing priorities on the relations, development and internal event marketing needs.
Lead organizer and co project lead on the highest signature level event of the CAA, Columbia Alumni Leaders Weekend. This role not only coordinates the event logistics but co-project lead with the SED of University Relations on the management of the overall project.
Leads in the development of event related strategies and in collaboration with Director manages the day-to-day operations of Office of Alumni and Development (OAD) events in order to increase efficiency and professionalism in all aspects of event planning for the department. The Deputy Director is responsible for project managing the event professionals on specific initiatives, as well as providing leadership in coordination and partnership with the SEDSE.
The Deputy Director is also responsible for supporting the SEDSE on the execution of the day-to-day operations for Strategic Events team (SE) including initiatives established as a part of Columbia University’s Alumni Relations programs. The Deputy Director will also aid in the implementation of process and procedure redesign for the team to enhance and improve workflow, collaboration, communication within Alumni Relations and throughout OAD. The Deputy Director will collaborate with and support the Director with planning, managing, and executing a variety of events and programs and support our school-based and development partners. The Deputy Director and her team will provide key support related to the Columbia Alumni Association (CAA) events.
Responsibilities include, but are not limited to:
A bachelor's degree and a minimum for four (4) to six (6) years of event production experience are required. Highly motivated self-starter with strong management, volunteer management, project development, strategic planning, and relationship/client management skills and experience is a must. Proficiency in MS Office and in event management tools including CVENT, Eventbrite, and/or similar systems is required.
Must have extensive experience developing innovative programming, managing alumni events, managing and developing volunteer leaders, and developing programs and providing strategic management to develop future volunteer leaders. Must have the unique ability to recognize the needs and interests of students and alumni and the experience and ability to develop curated programs to meet their needs.
The successful candidate must be a strategic thinker, effective in moving forward agendas, politically savvy, and ensure the utmost discretion in all matters. The candidate should also possess an ability to work well with all levels of management, both internally and externally. This individual should be flexible in nature, possess sound judgment, be collaborative with external and internal partners and constituents, foster teamwork, and work toward the betterment of the entire organization.
Some evening and weekend work required.
An advanced degree is preferred. Experience in a university, major cultural institution, or other comparable environment is desirable. Experience managing protocol for visiting delegations preferred. Demonstrated knowledge and/or prior experience with alumni relations programming in a university setting, including volunteer management, is preferred.
Subject to business needs, the Office of Alumni and Development supports a hybrid work arrangement for this position. Options will be discussed during the interview process.
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