• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35 hrs/wk
• Salary Range: $58,500 - $60,000

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35 hrs/wk
• Salary Range:

Position Summary

Columbia Technology Ventures (CTV) runs a number of validation and industry partnership programs. Its Business Development (BD), Industry Relations Group (IRG), and Lab-to-Market (L2M) teams collaborate regularly on multiple initiatives, which calls for a coordinated approach for certain functions spanning across these teams, leading to unlocking additional synergies.

The Alliance Administrator will operate across BD, IRG, and L2M teams to ensure key logistical and administrative activities are coordinated/aligned. Alliance Administrator reports directly to the Industry Relations Director, but works closely with each of the managers for BD/IRG/L2M.

DIVERSITY MISSION STATEMENT

Columbia is dedicated to increasing diversity in its workforce, its student body, and its educational programs. Achieving continued academic excellence and creating a vibrant university community require nothing less.

Both to prepare our students for citizenship in a pluralistic world and to keep Columbia at the forefront of knowledge, the University seeks to recognize and draw upon the talents of a diverse range of outstanding faculty, research officers, staff, and students and to foster the free exploration and expression of differing ideas, beliefs, and perspectives through scholarly inquiry and civil discourse. In developing its academic programs, Columbia furthers the thoughtful examination of cultural distinctions by developing curricula that prepare students to be responsible members of diverse societies.

In fulfilling its mission to advance diversity at the University, Columbia seeks to hire, retain, and promote exceptionally talented women and men from different racial, cultural, economic and ethnic backgrounds regardless of their sexual orientation or disability status. Through effective and fully compliant affirmative action and equal opportunity policies, Columbia strives to recruit members of groups traditionally underrepresented in American higher education and to increase the number of minority and women candidates in its graduate and professional programs.

Responsibilities

Meeting Coordination

• The candidate will be responsible for coordinating meetings for BD/IRG/L2M with internal and external stakeholders. These engagements can range from one-on-one internal meetings to multi-party group events involving external stakeholders. The ability to coordinate across multiple and at times competing timelines, availabilities, and priorities will be key. The candidate will optimize across and alternatively work with BD/IRG/L2M teams to come up with an optimal solution for meeting timing, participants, agenda items, and sequencing, then schedule the meeting and coordinate attendance as needed. 

Event facilitation and email marketing

• The candidate will manage event logistics across the needs of BD/IRG/L2M. Candidate may be asked to attend some of these events as needed to provide on-site support.  For multi-party events held virtually, the candidate can be asked to manage logistics of virtual meeting platforms and their various functionality tools (webinars, breakout and waiting rooms, chat rooms, Q&A, polling, recording and other functionality for Zoom, MS Teams, Google Meet).
• The candidate may be asked to help create, administer and track event RSVP page (Splash or similar) or group email and social media outreach campaigns (via Survey Monkey, LinkedIn, or other tools). For on-site events, the candidate may be responsible for room booking/setup/breakdown, AV, and catering.

Data and information systems administration

• The candidate will utilize a CRM system (e.g. Salesforce or similar) to collect, organize, and maintain lists of internal and external stakeholders and resources that may be of use to BD/IRG/L2M teams and their various programs across Columbia and beyond. The candidate will work closely with a project management team dedicated to building and maintaining the CRM platform. The candidate’s responsibilities will include data entry (contacts, accounts); data quality management (auditing, updates); and basic reporting.

Expense, Finance, and Accounts Payable

• The candidate will be responsible for processing expenses related to BD/IRG/L2M programming and activities, including travel, catering, subscriptions, and other business expenses. This will require liaising with CTV Finance and ensuring all expenses and invoices are processed in a timely fashion, including collecting backup documentation, getting vendors set up in the system with the appropriate paperwork, reviewing and submitting the expenses & invoices received to Procurement, and tracking the payments to ensure they are billed to the correct account.

Minimum Qualifications

• BA or higher degree greatly preferred.   
• The most important criteria for this job are ability to multi-task effectively and efficiently, and to track projects over time at varying degrees of detail.  Accordingly, candidate must have outstanding organizational and time management skills and be extremely detail-oriented in a high-volume dynamic environment. 
• Project management experience is a plus.  
• Excellent oral and written communication skills. 
• Proficiency in Word, Excel, PowerPoint, and Outlook are required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.