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Associate Director of Admissions & Academic Affairs

School of Engineering and Applied Science Admin

Associate Director of Admissions & Academic Affairs

  • 532804
  • Morningside
  • School of Engineering and Applied Science Admin
  • Full Time
  • Opening on: Dec 15 2022
  • Grade 12
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: $80,000 to $91,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

   This position provides oversight for the marketing and enrollment goals for the MS in Data Science program to ensure a high-quality, diverse student body that enhances the program’s reputation.  The Associate Director represents Columbia Engineering and the Graduate School of Arts and Science. In collaboration with the DS Faculty Education Committee, Engineering Student Affairs, Graduate Admissions, and the Assistant Director of Student Services & Career Development, the incumbent also provides strategic day-to-day support for students, including the development of the school’s academic affairs, special events, and building of data science educational offerings.


  • (40%)  Provides leadership and execution in admissions for the MS in Data Science program in collaboration with Columbia Engineering Office of Graduate Admissions.

    (A)    This position will serve as the primary administrative staff for the MS in Data Science. It will work closely with the Senior Associate Dean of Engineering Student Affairs and the Faculty Director of the MS program. The incumbent will be responsible for the Data Science admission life-cycle for recruitment, including prospect management and communication, pre-screening, interviews, on-campus open houses, and virtual and in-person information sessions and yield activities.  The Associate Director will also oversee parallel admissions processes for data science concentration communities (i.e., QMSS)

    (B)    Manage Data Science related educational offerings, such as coordinating and delivering on-campus, off-campus, and online presentations, special events, and participation in related recruitment activities. Develop and oversee the application prospect system, and oversee admissions-related communications to ensure timely response to inquiries.

    (C)  In collaboration with the Data Science M.S. program Academic Committee and Engineering Student Affairs (ESA), the Associate Director will oversee application processing and ensure that the application review lifecycle is timely and thorough. The incumbent will be the point person for required and ad hoc admissions reporting.

    (E)  Develop and maintain a mechanism for engagement with current students and alumni during the admissions cycle; ensure up-to-date career and internship statistics are readily available for prospects; and assist with curating student admissions ambassadors in partnership with DSI’s Assistant Director of Career Development and Student Affairs Officer.  Develop and maintain protocol and reporting for ROI on admissions recruitment and marketing programs.  In partnership with the Assistant Director of Career Development, contribute to annual reporting efforts as required by the Institute’s Directorate, University/Schools, NYCEDC, and other reports requiring data on applications, current students, and alumni.  Ensure policies and practices governing data access, integrity, and sharing are aligned with Columbia, State, and Federal requirements (i.e., FERPA, HIPAA, etc.).

  • (35%) Academic Affairs Administration:

    (A)    Schedule and staff the Data Science Academic Committee in collaboration with the DSI Director of the MS program, including but not limited to setting the agenda, recording minutes, and follow-on activities.

    (B)    Lead the administrative oversight for Data Science student requests for course waivers, course substitutions, and related academic exceptions in consultation with the faculty, MS director, and Academic Committee; ensure student awareness of and adherence to SEAS Bulletin outlining minimum degree and satisfactory academic progress. Work with Engineering Student Affairs and Academic Committee on communicating policy and curricular changes as approved and outlined in the SEAS Bulletin.

    (C)    Represent the DSI and ESA in communication with the University Registrar and coordinating Academic Departments (CS, IEOR, EE, STATS, etc.) for scheduling of core and elective courses. Serve as the primary contact for arranging elective course option(s) for the degree program(s).  Establish a process for assessing elective course option interest and bringing said courses to fruition. 

    (D)   Monitor and execute course lottery system for non-data science students requesting access to our course(s) in collaboration with faculty.

    (E)  Serve as the DSI’s main liaison for the Office of Disability Services and coordinate students’ reasonable accommodations as requested and needed.  Work closely with the Chair of the Education Committee, Directorship, and University constituents on the University and State policies governing existing and new educational programs.

    (F)   Coordinate with the Faculty Director of the MS program and participating academic departments/schools on the appointment process for adjuncts, lecturers, visiting faculty, and student GRA/casuals engaged in teaching activities.

  • (20%) Leadership:

    In collaboration with the DSI Assistant Director of HR and Operations and DSI staff; co-supervise the work and professional development of Graduate Assistants and Intern(s). In collaboration with DSI’s Communications Team, provide direction for the development and maintenance of the DSI website content and social media as related to Data Science admissions, marketing materials, and educational programs.

  • (5%) Performs other related duties and responsibilities as assigned.


Minimum Qualifications

    • A bachelor's degree is required; graduate-level work is preferred. A minimum of 3-5 years of related experience is required.
    • Understand student and academic affairs opportunities and challenges affecting the constituents, consisting of a diverse population - domestic and international.
    • Strong technical competency is required; demonstrate an understanding and appreciation of student services database software and online resources and the willingness and enthusiasm to respond to the needs of students in an increasingly technologically dynamic society. Proficiency with Google suite of products, MS Office (Excel with pivot tables, vlookup), PowerPoint, publishing software, social media, etc. 
    • Ability to analyze and work with a large volume of student, course, and other types of data.
    • Must be willing to work on occasional evenings and weekends, on a needed basis, especially when on-call and student crises arise.
    • Possess excellent interpersonal and administrative skills—ability to work independently and under pressure, with a high level of attention to detail. Candidates must exercise good judgment and flexibility. 
    • Must be able to prioritize multiple tasks with minimal supervision. Communicate effectively and tactfully with staff, faculty, students, employers, and alumni in small and large group settings. 

    Positive, mission-oriented, forward-thinking attitude and sense of humor a must. 

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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