• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $98,400 - $113,250

Position Summary

Reporting to the Associate Vice President for Budget Operations and Financial Planning, the Associate Director oversees the quarterly and annual budgeting processes for the Arts and Sciences departments, institutes and centers and the Office of the Executive Vice President.  The incumbent is responsible for streamlining and improving the efficiency of the budgeting process throughout the Arts & Sciences.

Responsibilities

• The incumbent works with each department, institute and center administrator and director to ensure that budgets are submitted, reviewed and revised, as appropriate, in each quarter of the fiscal year.  S/he manages each budget submission process, confirming that every unit (approximately seventy in total) of the Arts & Sciences has completed all requirements as stipulated by the office of the Executive Vice President (EVP). 

• The incumbent works closely with the Associate Vice President and Associate Director of Budgeting and Planning to develop effective reports, analytics and other tools to help departments improve and enhance their budgeting accuracy and timeliness.  S/he provides training and other necessary support for the use of the university budgeting tool, as well as in improving forecasting revenues and expenditures and analyzing variances.

• The Associate Director monitors department actual results and works with department administrators to update estimates to align with current trends.  Working closely with A&S departments, institutes and centers, the incumbent provides variance analyses for all submissions, including budget-to-budget, budget-to-actuals, and actual-to-actual results, and summarizes these findings in both tabular and narrative form

• The incumbent updates the University budget tool with forecasts for activities managed centrally by the Office of the EVP for Arts and Sciences provided by the Associate Director for Budgeting and Planning and other members of the EVP Finance team.  S/he works closely with the Associate Director for Budgeting and Planning to provide overall analyses and narrative description of the A&S total budget, including both centrally and departmentally-managed activities.  S/he works closely with the Executive Director of Financial Operations and Management to confirm the appropriate budgeting of all expenditures and transfer of funds.

• Perform related duties as required or requested.  

Minimum Qualifications

• Bachelor's degree required

• 4 to 6 years of related experience required

• Proficiency with computers, MS Word, Excel and relational database software mandatory.  Must have, or be able to acquire quickly, a detailed knowledge of fund accounting, University financial systems, University policies, procedures and data systems. Excellent analytical, communications, organizational and interpersonal skills required. Must be able to function independently and interact with individuals at all levels. Ability to prioritize and manage multiple tasks and handle high volumes of confidential material

Preferred Qualifications

•  Advanced degree desirable.  Knowledge of statistical and presentation software highly recommended.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.