• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $74,000 - $85,000

Position Summary

Reporting to the Managing Director of the Heilbrunn Center for Graham and Dodd Investing, the Associate Director works with the Managing Director in the strategic and operational management of the Center. The Associate Director oversees projects and daily operations, program and event management, and serves as a liaison with internal and external stakeholders, including full-time faculty members and 45+ adjunct faculty. The role requires strong organizational, communication, and relationship management skills to support the Center’s mission and enhance student engagement.

About Columbia Business School

For over a century, Columbia Business School has helped develop leaders and builders of enterprises who drive value for their stakeholders and society at large through our MBA, MS, PhD, and Executive Education programs. We are equally committed to cultivating new scholars and teachers and to creating and disseminating path-breaking knowledge, concepts, and tools which advance the understanding and practice of management through our faculty research and PhD programs. Our vision is simple: to develop ideas and leaders that transform the world from the very center of business.

Our ever-evolving curriculum - featuring pioneering courses, STEM certification, and immersive experiential learning -prepares students to excel in key areas such as digital transformation, entrepreneurship, and innovation, twenty-first-century finance, the intersection of business and society, and climate and sustainability. The CBS administration enables CBS’ educational and scholarly mission through strategic and operational guidance and support, optimizing School resources through well-designed, transparent processes with a culture of respect for all.

Responsibilities

Event Management 

• Oversees specific Center events such as the annual seminars, conference, investment competitions, semi-annual Advisory Board meetings, Information Sessions, and receptions. 
• Manages event logistics, including outreach and communications, executing marketing activities, providing on-site management and managing payments. 
• Recruit, train, and manage student volunteers for each event.

Program and Student Engagement

• Serves as the primary contact for the Value Investing Program (VIP), advising prospective, admitted, and current students on curriculum and academic planning.   
• Leads the VIP admissions process, including: 
  • Organizing student application submissions
  • Coordinating information sessions and interviews for more than 100 candidates
  • Collecting and summarizing interview feedback
  • Participating in selection committee meetings and drafting decision letters.
  • Work with the Office of Student Affairs (OSA) to pre-enroll students.
• Oversees student engagement initiatives, such as:
  • Women’s Initiative office hours
  • VIP mentorship program
  • Applied Security Analysis class mentorship program, including fund visit days
  • Lunch series for the Heilbrunn Center’s faculty director and current students
• Analyze data and make recommendations for improving content and experiential learning opportunities.  
• Partners with the managing director to strategically plan initiatives for the year, including developing new initiatives for content-focused academic tracks. 
• Manages student intake process annually to understand and plan for students’ goals and assign industry mentors accordingly. 

Faculty and Course Management 

• Supports adjunct faculty engagement and course administration, including: 
  • Coordinating appointment paperwork and course logistics 
  • Managing TA recruitment and onboarding
  • Facilitating guest speakers' logistics and course materials
  • Overseeing submission processes for application-based courses 
• Collaborates with the Managing Director to develop and manage a faculty relationship management and succession planning strategy, building a pipeline of potential adjunct faculty in around high-priority content areas.  
• Serves as a liaison with CBS academic departments to manage Heilbrunn course offerings, including prerequisites and enrollment capacity limits.

Strategic Partnership and Outreach

• Under the direction of the Managing Director, partners with Career Management Center (CMC) to share internship opportunities and student referrals. 
• Collaborates with student organizations such as, Columbia Student Investment Management Association to coordinate professional speaker series and engagement opportunities. 
• Maintains and oversees the Center’s information in the contact database, ensuring accurate records of faculty, student, and industry connections. 

Communications and Administration

• Drafts, proofreads, and distributes internal and external communications for the Center.
• Manage the distribution of emails, newsletters, and outreach materials to stakeholders. 
• Performs other duties as assigned.

Minimum Qualifications

• Bachelor's degree required. Three to five years of related work experience is required. 
• Requires the ability to work independently and adapt to shifting priorities.  
• Ability to manage multiple projects simultaneously and interact with a wide range of constituencies.  
• Strong organizational, communication, and writing skills are required. 
• Must be able to exercise tact and discretion when interacting with faculty, administrators, and students.  
• Proficiency in MS Word, Excel, and PowerPoint.  
• Applicants should include a cover letter highlighting their qualifications to be considered for the position.

Preferred Qualifications

• Experience in program or event planning.
• Interest in education and business desired.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.