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Assoc Director-Research Init

Research

Assoc Director-Research Init

  • 524823
  • Morningside
  • Research
  • Full Time
  • Opening on: Apr 15 2022
  • Grade 14
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:
 

Position Summary

The primary goals of this position are to increase the rate at which Columbia pursues and wins funding to launch major new interdisciplinary research efforts that bridge disciplines, schools, and campuses, and to support early-career faculty in securing research awards.   The Associate Director of Research Initiatives & Development (ADRID) will work as part of a close-knit team within the Office of Research Initiatives and Development, and interact with researchers and administrators across the university.  Project management skills, ability to juggle multiple priorities with demanding deadlines, and a service orientation will fuel success in this position and advancement. 

 

Reporting to the Director of Research Proposal Development (DRPD),  the ADRID provides direct and indirect support to strengthen large and complex research grant proposals to develop large-scale (typically >$10M) research grant proposals that support Columbia University’s long-term research vision.

Reporting to the the Director of Research Initiatives and Development (DRID), the ADRID  manages aspects of the review and selection process for external funding opportunities for which the sponsor limits the number of applications from Columbia.


Responsibilities

Program Management (60%)

  • Collaborate with faculty and school administrators to develop project timelines and manage the full proposal lifecycle, from concept to submission. Facilitate proposal process for faculty by creating internal deadlines and tracking internal deliverables. Reiterate RFP requirements needing focus, and assemble human and non-human resources to support teams to develop the most competitive possible grant proposals. The ADRID may temporarily “embed” alongside investigators in the academic unit for part or all of the proposal preparation.
  • Maintain document version control; provide a comprehensive editorial review of all drafted content; and contribute to formatting and figure editing.
  • Develop competition timelines, prepare internal proposal guidelines and online applications for limited submission funding competitions, and manage proposal intake.
  • Liaise between faculty and relevant University units, particularly Sponsored Projects Administration, Columbia Technology Ventures, and the Office of Postdoctoral Affairs.
  • As requested by faculty teams, take responsibility for drafting and editing proposal material, such as non-scientific sections (including Governance and Management Plans, Communications and Outreach Plans, Diversity Plans, Technology Transfer Plans, Education and Student Mentoring Plans, etc.). Coordinate with experts at Columbia and partner universities. Facilitate overall coordination between the faculty team and non-academic key experts.

 

Communications (15%)

  • Maintain website for the Center Grant Proposal Development team, including development and implementation of review plan to ensure content is up-to-date.
  • Produce reports that summarize Center Grant support requests and internal limited submission applications.
  • Manage distribution of limited submission funding opportunity announcements, including: maintenance of contacts database; creation of targeted distribution lists; listserv distributions; and response to applicant questions.
  • Facilitate the flow of communications to internal and external audiences, including committees, leadership, and staff.

 

Event Planning (15%)

  • For funding proposals that include  site visits to formally evaluate, lead event planning efforts, including operations and logistics management, executive communications, financial management, and comprehensive faculty support and engagement.
  • For general research advancement, plan and execute a range of team-formation internal promotional events, including workshops, lecture series, symposia, and other large and highly-visible programs.
  • For special projects already funded or without immediate funding timelines, plan and execute events such as signing ceremonies, workshops, visits, faculty-led planning initiatives, and other high-profile events.
  • For orientation sessions for early-career faculty, assist in planning and preparing announcements and presentations.

 

Special Projects and Administration (10%)   

  • Opportunistic projects as assigned.
  • Oversee external vendors and freelance workers, including graphic designers, editors, photographers, event planners, and others, in order to assemble resources that increase proposal impact, effectiveness, and compliance.
  • Prepare summary reports of applications submissions, outcomes, and metrics for Office leadership.

Minimum Qualifications

  • Bachelor's degree and either at least five years of related experience, or advanced degree, and two years related experience.
  • Two years of progressively responsible experience in program or event management, preferably in an academic or non-profit setting.
  • Outstanding organization and project management skills required.
  • Experience developing communications content for diverse audiences and perspectives, and communicating via a wide variety of channels, including web, email, and formal report.
  • High level of discretion and good judgment; ability to take initiative; demonstration of integrity, trustworthiness, diplomacy, respect, and team collaboration.

Preferred Qualifications

  • Bachelor's degree and either at least four years of related experience, or advanced degree, and two years related experience.
  • Two years of progressively responsible experience in program or event management, preferably in an academic or non-profit setting.
  • Outstanding organization and project management skills required.
  • Experience developing communications content for diverse audiences and perspectives, and communicating via a wide variety of channels, including web, email, and formal report.
  • High level of discretion and good judgment; ability to take initiative; demonstration of integrity, trustworthiness, diplomacy, respect, and team collaboration.

Other Requirements

  • Demonstrates customer service approach with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking environment.
  • Excellent analytical, organizational, interpersonal, oral and written communication skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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