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Assoc Director-Academic Admin

Department of Statistics

Assoc Director-Academic Admin

  • 532912
  • Morningside
  • Department of Statistics
  • Full Time
  • Opening on: Dec 21 2022
  • Grade 13
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: $90,000 - $110,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 

Position Summary

Reporting to the Director of Academic Affairs and Finance (DAAF) and the Department Chair, the Associate Director of Academic Administration,  is responsible for the management, organization and planning of the day-to-day administrative and operational activities of all academic programs in the Department of Statistics, including student and faculty support, stakeholder engagement, curriculum and registration management, academic affairs coordination, program evaluation, and data analysis. The incumbent will plays a key role in overseeing operations and policies that support the department’s various academic programs.


Responsibilities

Academic Operation Management: oversee and manage the organization and planning of administrative support for the department’s various academic programs

  • Provide administrative support to the department chair and DAAF during the curricular planning process, including collecting faculty teaching preferences and organizing the teaching assignment, the TA assignment, and the grader hiring processes.
  • Under the supervision of the department chair and DAAF, serve as the department’s liaison with the registrar’s office, managing the department’s course listing, registration process, and classroom assignments.
  • Provide administrative support to the department chair in recruiting, interviewing, onboarding, and reviewing adjunct faculty.
  • Provide administrative support to the department chair and DAAF in TA/Grader recruitment, onboarding, and reviews.
  • Provide administrative support to the DGS of the Ph.D. program and the DUS of the undergraduate programs in terms of communication, website, scheduling meetings, and problem-solving.
  • Support the department chair and directors of academic programs by managing, facilitating and coordinating collaborations among the department’s academic programs on joint initiatives and shared resources.
  • Review and oversee the updates of academic program information on the department’s website and other online posting

Strategic Relations and Initiatives

  • Support the department chair and directors of academic programs by facilitating and coordinating collaborations with partners inside and outside Columbia.
  • Maintain a working knowledge of important university offices/partners that serve the needs of the department’s students, such as housing, ISSO, registration, HR, GSAS, ODS, SCCS, CUIT, RCS/HPC, etc.
  • Initiate conversations with potential partners (employers, research labs, non-profit organizations, and educational institutions) on future collaborations.
  • Engage alumni and collaborators of the department in appropriate initiatives for creating opportunities and resources for students in the department's various academic programs (e.g., research projects, practitioner talks, socials, open house, and DEI events such as the Columbia-Barnard day).
  • Oversee and manage the list of current collaborations, active conversations, and candidate relations to keep the department's efforts focused on our priorities in education. 
  • Organize meetings of the Committee of Teaching and Learning to review best practices that apply to the department’s education efforts.
  • Support the department’s current initiatives, such as the BA/MA recruitment efforts, MA2PHD club and research projects,  the Summer Research Intern Program for undergraduates, and the STAR program, etc.

Program Evaluation and Data Analysis

  • Provide administrative support to the Department Chair and DAAF for the review of academic programs, instructional and program personnels.
  • Analyze enrollment data and teaching evaluations for academic planning purposes for all the department’s academic programs.
  • Prepare data reports for internal and external reporting needs.

Minimum Qualifications

  • Bacherlors Degree Required
  • 4 - 6 Years of Related Experience

Preferred Qualifications

  • Experience with training and onboarding instructors and student workers is desirable.
  • Familiarity with Statistics and Data Science education is preferred
  • Familiarity with the use of technology in education is preferred
  • Familiarity with project management tools is preferred

Other Requirements

Excellent planning, organization, budget, and management skills; be able to develop and summarize quickly, detailed knowledge of the Department’s and University’s policies and procedures;  data analytical and visualization skills for program planning and evaluation; excellent oral and written communication skills; excellent interpersonal skills, including the ability to handle delicate situations with tact, wisdom, and discretion. Must demonstrate a record of initiative in solving problems and devising creative solutions with minimal supervision.


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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