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AP Specialist

Inst Soc& Econ Research&Policy

AP Specialist

  • 533317
  • Morningside
  • Inst Soc& Econ Research&Policy
  • Full Time
  • Opening on: Jan 19 2023
  • Grade 9A
  • Job Type: Support Staff - Union
  • Bargaining Unit: Local 2110
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: $56,253 - $59,253
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Institute for Social and Economic Research and Policy (ISERP) is Columbia University’s research institute dedicated to the social sciences. ISERP pioneers research and integrates knowledge and methods across the social sciences. ISERP supports researchers, faculty, students, and social science research through research development, education and training programs, centers, programmatic initiatives and administrative support.


Reporting to the Business Officer, the Accounts Payable (AP) Specialist assists in daily financial activities for the Institute on unrestricted and restricted accounts.


Using the University's financial management systems, ARC and Concur, the Accounts Payable (AP) Specialist processes all accounts payable and purchasing transactions including but not limited to invoices; reimbursements; purchase requisitions; purchase orders; P-card transactions; vendor maintenance; honoraria; faculty and graduate student travel on research grants and stipends.


Processes journal entries, internal fund transfers. Resolves payment problems and informs students, faculty, staff and visitors of accounts payable and purchasing processes and guidelines.


Follows up on all questions or concerns regarding the same and ensures compliance with the policies and regulations set by the University, federal and non-federal sponsors, and Immigration and Naturalization Service (INS).


Reviews accounts prior to processing payments to ensure charges are in accordance with budget.


Prepares financial reports and performs monthly reconciliation of accounts; assists in quarterly and annual fiscal year close; assists with annual reports to central finance.


Researches and resolves problems with open commitments and overdrafts.


Monitors budgets and financial files; creates, and maintains financial reports for faculty research accounts, incentive, and workshop accounts.


Liaises with central Purchasing and Accounts Payable departments to resolve issues.


Assists with booking hotels and travel related to Columbia business and supports relations with hotels, travel agents, caterers, and other vendors.


Performs other duties and responsibilities requested.


A resume and cover letter are required to be considered for this position.

Minimum Qualifications

High School diploma or the equivalent, and three years related experience or equivalent combination of education and experience.

Additional Position-Specific Minimum Qualifications

Attention to detail and ability to work independently.

Outstanding interpersonal, verbal, and written communication and organizational skills.

Must establish and maintain effective working relationships with staff, students, and faculty.

Ability to prioritize and follow through on multiple tasks.

Knowledge of Microsoft Office applications with proficiency in Excel.

Preferred Qualifications

Bachelor’s degree preferred. Experience in an academic setting strongly preferred, including with the University financial systems, ARC and Concur. Experience with processing grants related expenses a plus.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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