Administrative Operations Analyst - Hematology and Oncology

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $66,300 - $75,000

Position Summary

The Division of Hematology and Oncology seeks a detail-oriented and analytical Administrative Operations Analyst to support a broad range of operational, financial, research administration, and personnel management functions. Reporting to divisional leadership, the Administrative Operations Analyst will play a key role in maintaining personnel data, facilitating faculty and staff transactions, monitoring compliance requirements, and performing ad hoc analyses that support divisional decision-making.

The ideal candidate is highly organized, possesses strong quantitative and problem-solving skills, and is comfortable managing multiple priorities in a fast-paced academic healthcare environment.

Responsibilities

Faculty and Staff Lifecycle Support 

• Serve as liaison with Medicine Pod HR/FA team to facilitate recruitment, onboarding, appointments, and related personnel activities.
• Initiate and track requests for new hires, replacements and promotions in the Columbia HRCULES platform.
• Maintain oversight of clinical faculty appointments, credentialing, certifications, professional licenses, delineation of privileges, and malpractice roster reviews.
• Coordinate visa and immigration-related document tracking and renewal processes for eligible staff.
• Monitor compliance-related requirements and proactively address credentialing or documentation gaps.
• Generate and maintain reports related to staffing, vacancies, appointments, and personnel actions.
• Ensure compliance with institutional policies and applicable regulatory requirements.

Administrative Analysis and Reporting 

• Conduct ad hoc analyses related to divisional operations, finances, research administration, and workforce planning.
• Collect, validate, and analyze data from multiple sources to support operational decision-making.
• Develop recurring and one-time reports, dashboards, and summaries for divisional leadership.
• Assist with budget monitoring, productivity tracking, and operational performance analyses.
• Identify trends, discrepancies, and opportunities for process improvement.
• Support special projects and strategic initiatives as assigned.
• Prepare presentations, reports, and supporting documentation for leadership meetings.

Perform additional related duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUPs/XLOOKUPs, filtering, sorting, and basic data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail and ability to maintain confidentiality.
• Ability to manage multiple projects and priorities simultaneously.

Preferred Qualifications

• Minimum of two (2) years of administrative, human resources, financial, operational, research administration, or related experience.
• Experience working in higher education, academic medicine, healthcare, or research environments.
• Familiarity with faculty affairs and academic appointment processes.
• Experience with HR information systems and reporting tools.
• Knowledge of visa and immigration tracking processes.
• Experience creating reports and analyzing large datasets.

Other Requirements

• Must successfully complete compliance and systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.