Parliament, Office Building, Building, Architecture, Urban, Postal Office, Grass, Plant, City, Town

Administrative Coordinator


Administrative Coordinator

  • 528866
  • Medical Center
  • Anesthesiology
  • Full Time
  • Opening on: Aug 29 2022
  • Grade 104
  • Job Type: Officer of Administration
  • Regular/Temporary: Regular
  • Hours Per Week: 35

Position Summary

Reporting to the Director of Education with accountability to the Departmental Administrator, provides executive-level administrative support.


  • Work directly with Administrative Directors of both the Residency & Fellowship program by overseeing and directing day-to-day academic activities.
  • Prepare memos and correspondence as needed
  • Review and prioritize mail and correspondence
  • Coordinate aspects of the residency & fellowship programs, including, but not limited to recruitment, maintaining schedules, and administration of in-training exam
  • Manage/correspond and act as liaison between other core administrative units, divisions and centers within the department, Physicians and Surgeons, affiliated institutions and NYP.
  • Assist in the preparation of lectures, slides and manuscripts.
  • Coordinate meetings, conferences and recruitment interviews.
  • Act as a liaison between faculty, other University departments, NYP and outside vendors.
  • Coordinate, as directed, applications; prepare packages for incoming orientation; manage fellows conferences, distribute reading material; prepare and complete all needed documents at the conclusion of the program; facilitate intra-divisional communication among attendings, fellows/residents in day-to-day clinical activity
  • Prepare other needed documents as directed.
  • Ensure adherence to Department, CU and NYP policies and procedures.
  • All other duties and projects as assigned.

Minimum Qualifications

  • Bachelors degree plus three years of experience or the equivalent in education and experience required.
  • Experience as a high-level administrative assistant required.
  • Ability to work under pressure and perform multiple tasks
  • Solid organizational, communication and team-player skills, as well as well-developed levels of discretion and confidentiality required
  • Ability to set priorities, meet deadlines and take initiative a must
  • Must be detail-oriented and work independently 
  • Experience with Microsoft Office applications a must

Preferred Qualifications

  • Knowledge of medical terminology preferred

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Apply Now

Alert me about jobs like this

Refer someone to this job

Not You?

Thank you