• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35

Position Summary

Reporting to the Director of Education with accountability to the Departmental Administrator, provides executive-level administrative support.

Responsibilities

• Work directly with Administrative Directors of both the Residency & Fellowship program by overseeing and directing day-to-day academic activities.
• Prepare memos and correspondence as needed
• Review and prioritize mail and correspondence
• Coordinate aspects of the residency & fellowship programs, including, but not limited to recruitment, maintaining schedules, and administration of in-training exam
• Manage/correspond and act as liaison between other core administrative units, divisions and centers within the department, Physicians and Surgeons, affiliated institutions and NYP.
• Assist in the preparation of lectures, slides and manuscripts.
• Coordinate meetings, conferences and recruitment interviews.
• Act as a liaison between faculty, other University departments, NYP and outside vendors.
• Coordinate, as directed, applications; prepare packages for incoming orientation; manage fellows conferences, distribute reading material; prepare and complete all needed documents at the conclusion of the program; facilitate intra-divisional communication among attendings, fellows/residents in day-to-day clinical activity
• Prepare other needed documents as directed.
• Ensure adherence to Department, CU and NYP policies and procedures.
• All other duties and projects as assigned.

Minimum Qualifications

• Bachelors degree plus three years of experience or the equivalent in education and experience required.
• Experience as a high-level administrative assistant required.
• Ability to work under pressure and perform multiple tasks
• Solid organizational, communication and team-player skills, as well as well-developed levels of discretion and confidentiality required
• Ability to set priorities, meet deadlines and take initiative a must
• Must be detail-oriented and work independently 
• Experience with Microsoft Office applications a must

Preferred Qualifications

• Knowledge of medical terminology preferred

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.