• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $64,350 - $65,000

Position Summary

University Life is a central division that works with Columbia’s 17 schools and colleges and serves as a student life hub. We are committed to promoting a diverse and inclusive campus culture where students can thrive in all dimensions of their lives. We focus on connecting students to each other, to the broader University and surrounding community, and to opportunities beyond their schools.

University Life was created to develop and enhance the student experience at Columbia University. Working in collaboration with students, faculty, and staff, University Life focuses on enhancing the student experience by strengthening resources, policies, and conversations, and building community outside of the classroom. Our efforts all connect to core values for the Columbia community:

• Inclusion and belonging
• Health and well-being
• Sexual Respect
• Community Citizenship 

The Office of Religious Life supports the religious and spiritual needs of all students, faculty, and staff at Columbia University. Our programming, consultation, and counseling services support the spiritual well-being of our diverse individuals and communities.

Reporting to the Dean of Religious Life, the Administrative Coordinator supports the mission of the Earl Hall Center for Religious Life by managing and executing a wide range of administrative functions related to religious programming at the University.

Responsibilities

• Manage communications that come into the Center, serving as the Earl Hall Center receptionist.
• Manage calendar scheduling for the Dean, and assist with space/programming and travel requests for 3 Center Staff Members.
• Compose correspondence, develop briefings, take meeting notes, and create/distribute physical and digital advertisements
• Prepare relevant business reports, presentations, and meeting materials.
• Oversee data-management systems (including Google Forms, and attendance-tracking systems) listservs, and contacts.
• Help maintain the appearance, equipment, and resources of the office; Maintain inventory of office supplies.
• Work closely with the programming team to facilitate Religious Life programming, including in-person support at events.
• Manage Catering orders for regular programming.
• Timely and accurate processing of invoices, expense reports, check requests and other financial paperwork; establishes the internal tracking system for all office-related expenses.
• Use the University's online financial management tool (ARC) to reconcile P-card purchases, process new vendor requests, submit purchase orders, execute check requests for payment/reimbursement, deposits and processes vouchers, internal transfers.
• Submit work orders/tickets for Facilities and IT-specific needs for the office. Works with the University Life Operations team for support and escalation on work orders as needed.
• Work with the University Life Events team to create room/venue reservation entries for Religious Life.
• Work independently on projects, ensuring that they are accomplished in a timely and accurate manner, providing necessary updates and status reports as needed. 
• Help the office respond to urgent, real-time needs that may arise, with an acute sensitivity to  religious and spiritual life needs at the university.
• Perform additional duties as assigned.

Minimum Qualifications

• Bachelor’s degree and a minimum of two years of administrative support, coordination experience, or the equivalent combination of education and experience required. 
• Excellent oral and written communication skills, and a strong commitment to providing high-quality care and service.
• Computer literacy with experience in Microsoft Office and Google Suite (Gmail, Drive, Docs).
• Must be able to manage multiple competing priorities and projects, be sensitive in highly emotional situations, must consistently exercise discretion and excellent judgment.
• Occasional evening and weekend hours required.
• Must be able to work with diverse constituencies and support an inclusive work environment.
• Respect for the services, observances, and unique sensitivities of all religious traditions is essential.

Preferred Qualifications

• Willing to learn new processes and technologies as needed.
• Well-organized, detail-oriented, and works well under pressure, managing multiple responsibilities simultaneously.
• Calm, welcoming demeanor and ability to maintain a sense of humor in a fast-paced environment while getting work done is essential.
• Asana, and/or other similar office productivity platforms a plus.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.