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Administrative Coordinator


Administrative Coordinator

  • 533329
  • Medical Center
  • Anesthesiology
  • Full Time
  • Opening on: Jan 20 2023
  • Grade 103
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: $60,000 - $64,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Division Chief of Obstetric Anesthesia for OB services and to the Department Administrator for Central Administrative services, provide administrative support.


  • Manage and maintain calendar and mail correspondence for the OB division chief
  • Answer telephone calls, take messages and/or respond to inquiries
  • Coordinate and order supplies needed
  • Manage projects i.e., weekly coordination between Pharmacy, Biomed, Materials Management, Anesthesia Techs, Procurement
  • Assist with OR efficiency processes
  • Assist with standardization of practices between CHONY and Allen
  • Assist with ColumbiaDoctors Opioid Dashboard project
  • Assist with recruitment of OB faculty
  • Assist with SOAP Board of Director activities
  • Assist with monthly OB on-call schedule
  • Assist with L&D OR schedule
  • Maintain log of daily volume of OB cases
  • Coordinate OB consult requests; generate and print schedule
  • Assist with weekly multidisciplinary conference and high-risk consultations (Mother Center)
  • Assist with billing for in/out-patient consults
  • Coordinate vacation and meeting requests
  • Organize and attend monthly division meetings
  • Organize and attend division retreats
  • Create monthly daily and call schedules for residents and fellows and assist with last minute changes
  • Assist with dissemination of orientation materials
  • Maintain a log with resident survey results
  • Maintain a log of all presentations residents provided during rotation
  • Coordinate wellness-related activities
  • Coordinate SIM-related activities for residents on OB anesthesia rotation; send reminders to residents and attendings and coordinate with SIM regarding the schedule for study-related participation
  • Coordinate daily resident schedule of lectures, emails reading materials, provide material for flipped classroom teaching
  • Organize and facilitate recruitment for fellowship i.e., correspond with applicants; facilitate faculty interviewer schedules; prepare applicant itineraries and handouts; order food for applicants and facilitate the flow of interview day
  • Perform data entry via MedHub for fellow orientation materials; create and distribute fellow evaluations and schedules; track attendance at lectures; schedule and coordinate outside lectures; arrange MedHub evaluations
  • Organize and prepare for all committee meetings to include uploading documentation to MedHub including fellows’ progress and reports; document and maintain committee meeting minutes
  • Update ACGME and ABA websites regarding OB fellowship incoming and exiting fellows; milestone reports; ADS reports
  • Maintain fellows’ portfolios
  • Organize fellows’ weekly lectures, SIM sessions and MFM Journal Clubs, off-campus fellowship retreat, team building social events, etc.
  • Coordinate lectures given by OB fellows and assist with scholarly projects
  • Assist with duties within Central Administration
  • Assist with special events
  • All other duties as assigned

Minimum Qualifications

  • Bachelor’s degree or equivalent in education and experience required plus two-years related experience.
  • Must be able to multi-task and be a team member
  • Must possess excellent communication skills, both verbal and written correspondence and hold all matters in the highest confidential manner.

Preferred Qualifications

  • Experience with MedHub, QGenda and EPIC highly preferred


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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