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Administrative Assistant


Administrative Assistant

  • 530352
  • Medical Center
  • Anesthesiology
  • Full Time
  • Opening on: Oct 20 2022
  • Grade 103
  • Job Type: Officer of Administration
  • Regular/Temporary: Regular
  • Hours Per Week: 35

Position Summary

This position will provide administrative support to the Neuroanesthesia Division and Central Administration with accountability to the Departmental Administrator. This person must have excellent computer skills, organizational skills, interpersonal skills, writing skills, and experience with workplace environments that respect privacy and discretion. They will be expected to provide support to ensure smooth functioning of the Division.


  • Maintain confidential files and records.
  • Maintain confidential correspondence.
  • Maintain curriculum vitae and files for members of the Neuroanesthesia Division.
  • Coordinate activities and calendars for members of the Division.
  • Schedule meetings, conferences, symposia, for the Division.
  • Arrange tours, travel details, and prepare itineraries, for Division members as well as for official visits by external personnel including fellow applicants and research collaborators.
  • Assist in maintaining, coordinating, and re-formatting governmental and non-governmental grants.
  • Maintain supplies for the division, process reimbursements and purchase requests.
  • Maintain multiple databases of expenses for grants, division purchases, and research supplies.
  • Prepare reports, letters, tables, schedules, and grant proposals.
  • Maintain files for departmental publications, conduct library searches for books, journals, etc.
  • Arrange and maintain slides for internal presentations.
  • Prepare travel expense reports.
  • Interact with other divisions in the Department and the University as well as Funding Agencies and other external institutions.

Minimum Qualifications

  • Requires a bachelor’s degree (or equivalent in education, training, and experience) plus two years of related experience.

Preferred Qualifications

  • Experience with grants, contracts, finances, and healthcare systems is highly desirable.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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