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Administrative Assistant

Herbert Irving Comprehensive Cancer Center

Administrative Assistant

  • 530440
  • Medical Center
  • Herbert Irving Comprehensive Cancer Center
  • Full Time
  • Opening on: Oct 18 2022
  • Grade 103
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:
 

Position Summary

The Administrative Assistant will oversee and direct day-to-day office activities and provide important administrative support. Will provide high volume error free work for a diverse office.


Responsibilities

The responsibilities include but are not limited to the following:

  • Greet and direct visitors.
  • Schedule meetings (request conference rooms, update shared calendars, coordinate A/V support, etc.).
  • Schedule potential recruits/candidates for interviews with leadership and institutional stakeholders and liaise with other Institutional AAs as appropriate.
  • Coordinate registration, travel arrangements and reimbursements for meetings and conferences, ensuring compliance with University travel policies and procedures.
  • Manage membership applications and annual renewals.
  • Pick up and distribute mail.
  • Order office and lab supplies.
  • Submit requests for access through CUIT, Telecommunications, etc.
  • Maintain and manage repair of office supplies and equipment.
  • Assist with web site development and social media updates.
  • Manage purchase orders, P-card reconciliations, accounts payable and lab/program budgets.
  • Provide support for other financial activities as appropriate.
  • Other duties as assigned.

Minimum Qualifications

  • Bachelor’s degree or equivalent in education and experience, plus two years of related

Preferred Qualifications

  • Must be proficient with Microsoft Office including Word, Excel, PowerPoint and Outlook.
  • Excellent communication and organization skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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