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Administrative Assistant

Gertrude H. Sergievsky Center

Administrative Assistant

  • 530655
  • Medical Center
  • Gertrude H. Sergievsky Center
  • Full Time
  • Opening on: Oct 25 2022
  • Grade 103
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: Commensurate with experience.
 

Position Summary

The Gertrude H. Sergievsky Center is seeking an administrative assistant to provide general office support to the Co-Director and the Director of the Center of Statistical Genetics. Under the supervision of these two leads, the incumbent will coordinate specific administrative tasks for ongoing projects and operations.


Responsibilities

Administrative (70%)

  • Works with the two leads to update and maintain calendars.
  • Coordinate event logistics, which include daily/weekly/monthly meetings, conferences, travel arrangements and registrations.
  • Prepare travel reimbursements and provide backup documentation.
  • Prepares correspondence, reports, forms, vouchers, work orders, and specialized documents related to the activities from drafts, notes, brief instructions; proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling.
  • Performs difficult, complex, technical, and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills, and detailed knowledge of the activities and procedures specific to the department.
  • Perform related work as required.

Research (30%)

  • Assist with advertising, scheduling interviews, and hiring fellows in the training programs.
  • Assist with logistics of outside visitors, which includes arranging phone calls, scheduling interviews and meetings, and coordinating transportation and hotel.
  • Assist with scheduling research team zoom calls and maintaining documentation.
  • Follow-up with different business offices on research agreements, sponsor payments, and contracts as assigned.
  • Assist in grant submission.

Minimum Qualifications

  • Requires a bachelor's degree or equivalent in education and experience, plus two years of related experience.

Preferred Qualifications

  • Tact and good judgment in confidential situations and proven experience interacting with senior management is essential as well as excellent customer service and superior verbal and written communication skills.
  • Must be detail-oriented, adaptable, and work as a team player in a fast-paced environment.
  • Bachelor’s degree in a related field.
  • Highly proficient in Microsoft Office skills, including the ability to utilize advanced features in Outlook.
  •  

Other Requirements

  • The ability to complete multiple tasks with competing priorities as well as to perform daily tasks with confidentiality and discretion is required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to hiring of qualified local residents.

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