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Administrative Assistant


Administrative Assistant

  • 530644
  • Medical Center
  • Radiology
  • Full Time
  • Opening on: Oct 24 2022
  • Grade 103
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: $58,500 - $65,000.00
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:

Position Summary

The incumbent will provide high-level administrative support to the Executive Vice Chairs in the Department of Radiology.


  • Review and prioritize mail, compose and prepare correspondence, reports, mail merges, and other documents.
  • Screen and monitor all incoming calls and visitors; field questions or forward them to the appropriate persons; maintain contact lists.
  • Manage the Executive Vice Chairs calendar, and schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements and prepare and process expense reports.
  • Provide discreet and confidential administrative management of information and interact with executive staff and provide information to all levels of University faculty, administrators and staff as appropriate.
  • Coordinate and organize departmental conferences and events.
  • Maintain and organize confidential files.
  • Act as liaison between the administrative office and other departments within the hospital/university and other institutions.
  • Assist in the preparation of reports, lectures, slides, and manuscripts.
  • Tracks submission of vacation/time-off for all reporting to the Executive Vice Chairs, including receiving monthly timesheets and organizing them for signature
  • Provides coverage in the absence of the Executive Assistant
  • Perform other duties as assigned. 

Minimum Qualifications

  • Bachelor’s degree or equivalent in education and experience, plus two years of related experience.

Other Requirements

  • Excellent verbal and written communication skills; strong interpersonal skills and the ability to handle confidential information with exceptional independence, judgment and discretion.

  • Must have the ability to work under minimal supervision.

  • Demonstrated ability to set priorities, handle multiple tasks/assignments, and work with diplomacy and efficiency, outstanding organizational ability, as well as the ability to manage deadlines and follow through on assignments/projects. 

  • Must be detail oriented with excellent work processing skills.

  • Excellent problem-solving skills and the ability to handle multiple tasks and follow through on the completion of projects. 

  • Medical academic experience preferred. Proficient in Word, Excel and PowerPoint graphics.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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