• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $58,500 - $65,000.00

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range:

Position Summary

The incumbent will provide high-level administrative support to the Executive Vice Chairs in the Department of Radiology.

Responsibilities

• Review and prioritize mail, compose and prepare correspondence, reports, mail merges, and other documents.
• Screen and monitor all incoming calls and visitors; field questions or forward them to the appropriate persons; maintain contact lists.
• Manage the Executive Vice Chairs calendar, and schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements and prepare and process expense reports.
• Provide discreet and confidential administrative management of information and interact with executive staff and provide information to all levels of University faculty, administrators and staff as appropriate.
• Coordinate and organize departmental conferences and events.
• Maintain and organize confidential files.
• Act as liaison between the administrative office and other departments within the hospital/university and other institutions.
• Assist in the preparation of reports, lectures, slides, and manuscripts.
• Tracks submission of vacation/time-off for all reporting to the Executive Vice Chairs, including receiving monthly timesheets and organizing them for signature
• Provides coverage in the absence of the Executive Assistant
• Perform other duties as assigned. 

Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience, plus two years of related experience.

Other Requirements

• Excellent verbal and written communication skills; strong interpersonal skills and the ability to handle confidential information with exceptional independence, judgment and discretion.

• Must have the ability to work under minimal supervision.

• Demonstrated ability to set priorities, handle multiple tasks/assignments, and work with diplomacy and efficiency, outstanding organizational ability, as well as the ability to manage deadlines and follow through on assignments/projects. 

• Must be detail oriented with excellent work processing skills.

• Excellent problem-solving skills and the ability to handle multiple tasks and follow through on the completion of projects. 

• Medical academic experience preferred. Proficient in Word, Excel and PowerPoint graphics.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.