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Administrative Assistant

Aaron Diamond Aids Rsch Ct

Administrative Assistant

  • 530348
  • Medical Center
  • Aaron Diamond Aids Rsch Ct
  • Full Time
  • Opening on: Oct 13 2022
  • Grade 103

Position Summary

The Meyers Lab is focused on bridging the gap between the development of innovative treatment, prevention, diagnostic strategies for infectious diseases (e.g., HIV, viral hepatitis, coronaviruses) and their practical implementation. Positioned at the far end of the translational research process, we take innovations from the laboratory and clinical bedside and study how these evidence-based interventions can be successfully implemented at scale across diverse clinical and public health settings. Using mixed-method approaches, our goal is to accelerate the adoption of new clinical and public health interventions in providers and patients/end users so that we can maximize the health benefits at the population level. To that end, our lab collaborates with clinics, community-based organizations, government organizations, and other users and stakeholders to implement federally funded studies both internationally and domestically. We believe that engaging stakeholders at all stages of the research is a critical component of our process, leading to practical study design, and findings that are useful to our partners.
 
We are looking for a confident, enthusiastic Administrative Assistant to join the Meyers Lab. The Administrative Assistant will be responsible for performing typical office administrative duties including but not limited to fielding and answering emails; scheduling internal and external meetings over Zoom and in person with collaborators across multiple institutions and organizations; supporting organization of in-person conferences and meetings, including those involving travel and hotel accommodations; taking meeting notes and disseminating correspondence; tracking surveys and interview completion; and supporting grant-related administrative tasks (e.g., maintaining and updating publication and grant records, developing and maintaining EndNote libraries). The Administrative Assistant will play a key role in ensuring that the Meyers Lab runs smoothly and efficiently and meets project milestones.
 
The main project to which the Administrative Assistant will devote their effort is a HRSA-funded implementation science partnership between Columbia University Vagelos College of Physicians and Surgeons, NYC Department of Health and Mental Hygiene, City University of New York, and the Southeast AIDS Training and Education Center in Nashville, Tennessee. The project is focused on developing and providing technical assistance to clinical sites across the US to increase engagement, uptake, and sustainment of injectable HIV treatment to underserved, priority populations. The ideal candidate has demonstrated strong organizational skills, attention to detail and communication and an interest in HIV and other emerging infectious diseases.

Responsibilities

• Report directly to PI and Program Manager
• Manage Meyers Lab calendar and website
• Manage Meyers Lab shared drives, including working with IT to resolve issues when they arise
• Organize meetings, including travel and accommodations for Meyers Lab and/or attendees
• Support with agenda preparation, presentations, and other materials for key meetings
• Prepare memos and correspondence as needed
• Review and prioritize email and correspondence
• Manage, correspond, and act as liaison between core administrative units within the department and across external partners
• Support set up of vendors and contracts with external partners
• Take meeting notes and disseminate to attendees
• Track and submit required documentation for Meyers Lab requests for reimbursement
• Track and submit required documentation for study participant incentives

Minimum Qualifications

• Bachelor's degree with a minimum of 2 years of experience
• Excellent communication, interpersonal, and organizational skills
• Must be able to work interactively and collaboratively with faculty, research staff, University offices, and external organizations
• Ability to work under pressure, independently perform multiple tasks, and anticipate and resolve problems
• Skilled with the following Microsoft Office programs: Outlook, Word, PowerPoint, Excel

Preferred Qualifications

• Experience in public health or HIV
• Experience working in or with clinical settings
• Lived experience with HIV treatment and/or prevention or experience working with people with lived experience, particularly in marginalized communities or communities of color
• Experience with the following software programs: Microsoft Teams, Zoom, EndNote

Other Requirements

  • Please submit cover letter and resume with application

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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