• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $100,000 - $115,000

Position Summary

Reporting to the Senior Executive Vice President and the Chief of Staff in the Office of the SEVP, the Executive Assistant provides executive-level administrative and operational support to ensure the seamless function of a fast-paced, high-performing leadership office. Leveraging sound judgment and anticipatory thinking to align priorities and facilitate decision-making, the incumbent will act as a liaison to senior leadership, faculty, trustees, and key partners, ensuring the SEVP’s time and commitments are managed efficiently, with discretion and professionalism. The ideal candidate is detail-oriented, highly organized, and adept at anticipating institutional needs.

Responsibilities

• Oversee and prioritize the SEVP’s calendar, balancing strategic priorities and high-level engagements.
• Ensure the SEVP is fully briefed and prepared for all engagements, maintaining accurate, up-to-date materials and briefing documents.
• Lead the planning and coordination of internal and external meetings, including materials preparation, follow-up, and communications.
• Independently manage high-level events and engagements, collaborating with offices across the University to ensure alignment with institutional standards.
• Manage all aspects of travel, including itineraries, agendas, and accompanying materials for domestic and international engagements.
• Serve as the initial point of contact for the SEVP’s office, modeling professionalism and discretion in all interactions.
• Prepare and edit reports, briefings, and presentations, coordinating with University offices to gather data and ensure accuracy.
• Support the Chief of Staff in calendar management, written communications, stakeholder engagement, and follow-through on internal initiatives.
• Partner with the President’s Office and other key administrative units to advance collaborative efforts.
• Provide executive-level support to affiliated offices and senior advisors as needed.
• Perform additional responsibilities and special assignments as needed.

Minimum Qualifications

• Bachelor’s degree.
• Minimum of five years of experience supporting executive or senior-level administrators.
• Demonstrated success in managing office operations and navigating competing priorities.
• Experience collaborating with executive offices and high-level personnel.
• Excellent written and verbal communication skills.
• High proficiency with Microsoft Office Suite and organizational software.
• Willingness to work occasional evenings or weekends in support of institutional priorities.

Preferred Qualifications

• In-depth knowledge of an academic environment and an University's organizational structure.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.