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Research Coordinator

  • Requisition no: 528611
  • Work type: Full Time
  • Location: Morningside
  • School/Department: SEAS Centers
  • Grade: Grade 11
  • Categories: Research (Lab and Non-Lab)
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:

Position Summary

Reporting to the Director of Finance & Administration, the incumbent supports the management of the department’s large research portfolio, including management of the department’s financial workflow. This position will ensure the smooth functioning of the department’s invoice payment and billing systems, and the accuracy and timeliness of salary distributions and cost transfers in PAC and ARC for employees and research personnel.  This position will also work closely with the CNI Purchasing Officer to track and monitor requisitions and obtain timely approvals for consultancy contracts and capital purchases. This serves as one of several P-Card purchasers for the department. This position will work closely with the Department’s Finance Administrator (D-F&A) to run and prepare FDS reports and monthly financial analyses to support donor reporting, proposal preparation, and fiscal compliance.


  • (25%) Runs monthly financial ARC reports to monitor workflow status and ensure the timeliness of invoice payments. Escalates issues with other departments and central offices (such as Accounts Payable, Central Purchasing and Vendor Management), coordinates across departments to resolve problems and obtain supplemental and other approvals for exceptional payments or complex cross-department purchases. Works closely with the Finance Manager to review and process subaward invoice payments.
  • (25%) Works with the D-F&A and the Finance Manager to process interdepartmental fund transfers, ITFs, journal vouchers, cost transfers, and retro salary distributions to clear overruns and ensure correct allocation of expenditures to facilitate project billing, expense validations, and project closeouts. Prepares reports for Quarterly Reporting.
  • (25%) Works closely with the CNI Purchasing Manager to obtain necessary approvals for purchase requisitions, including obtaining sponsor and department approvals and support documentation for complex purchases and competitive bids. Runs weekly reports in Quartzy to monitor Purchasing workflow and serves and as one of several P-Card purchasers for the department. 
  • (20%) Works with the D-F&A to enter salary transactions into PAC and process budgets in Budget Tool in accordance with changing project SOW’s. Provides support for special projects such annual inventory control and space surveys.
  • (5%) Performs other tasks, duties, and responsibilities as required   

Minimum Qualifications

  • Bachelor's degree or  equivalent combination of relevant education and experience
  • At least 2-4 experience in financial, accounting, business, grants management or related field.
  • Knowledge of Excel and Microsoft suite
  • Excellent writing and communication skills
  • Ability to resolve problems and multi-task in a deadline oriented environment is essential.

Preferred Qualifications

  • Experience with oracle-based financial systems, billing and invoicing a plus.
  • Masters in accounting or business administration preferred.
  • Grants and postaward experience preferred
  • Advanced knowledge of Excel, pivot tables, data analysis.  

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Eastern Daylight Time
Applications close:

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