Reporting to the Associate Dean of Budget and Finance, the Director of Procurement will provide professional support and consistent, sound advice to all stakeholders involving contractual services, equipment, supplies, and other applicable activities. The Director of Procurement shall leverage all available procurement tools, prioritize, and balance competitiveness of bids with quality of service. The director provides supervision and management of the Procurement unit, including: supervision of personnel; interpreting, administering and assuring compliance with the Climate School and University laws, regulations and policies governing procurement and contracts; review, approval and issuance of purchase orders and contracts within defined limits.
Develop and lead strategies around procurement including demand planning.
Review and develop best practice while driving process improvement, creating efficiency and adding value to the Climate School.
Review current policies and procedures; identify, analyze, and document procurement work processes and redundancies.
Provide interpretation and serve as a resource to Climate School as needed.
Maintain all budgeting for department purchases and provide monthly updates on spending trends to Associate Dean of Budget and Finance.
Perform monthly reconciliations and other ad hoc reporting for Co-Deans.
Manage the daily operations of the procurement team to ensure service to the campus community is provided in a professional, ethical and timely manner.
Solicit bids and quotes and manage communication with and between prospective bidders, vendors, and departmental customers.
Manage the vendor on-boarding and administrative processing of all purchasing operations.
Establishes and maintains effective relationships with staff and co-workers to provide high level of customer services while assisting and advising Climate School staff in resolving problems and determining appropriate course of action to best meet their procurement needs.
Coach and develop the procurement team ensuring focus on execution, operational excellence and a culture of continuous improvement.
Train new/existing employees on the purchasing process and procedures.
Assures that contract, bid, RFP, and all other procurement records and files are systematically recorded, maintained, and updated.
Performs other duties as needed
- Bachelor's degree and/or equivalent related experience required.
- Minimum of seven years of experience in budgeting and/or accounting is required.
- Proficiency in Microsoft Excel required.
- Demonstrated skills in problem assessment and resolution and the ability to work independently as well as within a team required.
- Ability to communicate effectively in both oral and written form is required.
- Strong customer service skills are essential