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Coordinator, Data & Administrative Operations

  • Requisition no: 518705
  • Work type: Full Time
  • Location: Morningside
  • School/Department: School of Professional Studies
  • Grade: Grade 11
  • Categories: Other, Stdnt Affairs/Educational Admn, General Administration, Administrative Support
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:

Position Summary

Reporting to the Senior Analyst, and working collaboratively with other members of the School, the Operations Coordinator (“Coordinator”) is a key member of the Administrative Affairs team supporting data collection, and reporting and for the School through research, coordination and process improvement.  The Coordinator will provide substantive support of administrative affairs business operations processes including data gathering, documentation, visualization and governance implementation to support key School needs and goals.


Business Operation Process Assessment and Improvement- 35%

  • Implement quality assurance systems and operational policies and practices that identify service level inconsistencies while working closely with counterparts in Facilities, IT, Media and Creative Services, HR, Finance and Events 
  • Coordinate submission of grant proposals and budgets with Finance and Sponsored Projects Administration by actively pursuing knowledge about grant funding policies, regulations, and procedures; University policies and procedures; risk and compliance issues by participating in relevant training opportunities
  • Responsible for various processes and liaison with other units such as Human Resources, research support, financials, data management and communication
  • Manage documentation, to organize records of SPS reports and operational processes to maintain institutional knowledge 

Administrative Affairs Data Management- 35%

  • Work with teams across Administrative Affairs to collect, store and review data and ensure data is accurate, consistent, clean and usable to inform planning and implementation of appropriate courses of action. All data must meet SPS data governance policies and style.
  • Act as the bridge between Administrative Affairs, Student Affairs and Academic Affairs to review data and manipulate it for formatting consistency to use for reports and memos for leadership
  • Work to maintain policies and procedures to ensure conformance to all Columbia and SPS data requirements. Also, help develop and enforce standards to ensure data integrity in business applications such as PowerBI.
  • Support the Senior Analyst on creation of dashboards and reports needs of senior leadership
  • Produce data visualization for administrative affairs reports and presentations using excel, Tableau or alternative data visualization software  
  • Support ongoing data quality, led by the Data Governance Committee, including, but not limited to, data cleansing & de-duplication; data dictionary

Coordination and Administrative Duties - 15%

  • Coordination of administrative operations updates and process changes between units of the Administrative Affairs team and overseeing adherence and compliance tracking to implementation and identifying any barriers teams are having
  • Works with directors and department heads to learn of department needs and goals 
  • Ensuring daily operational excellence and high level of detail in all areas of Administrative Affairs operations

Performs other duties and special projects as assigned or requested - (15%)

Minimum Qualifications

  • Bachelor’s degree or equivalent experience required
  • Two years of related experience required
  • A resume and cover letter with salary requirements must be submitted for applicant to be considered for the position

Preferred Qualifications

  • Experience working in higher education
  • Self-motivated and have creative problem-solving skills
  • Familiarity with data software systems such as PowerBI and Tableau

Other Requirements

  • Must be a strategic thinker and detail-oriented, with a collaborative style that encourages teamwork and cooperation
  • Strong interpersonal, organizational, and oral and written communication skills required 
  • Must be experienced with Excel with knowledge utilizing advanced functions such as VLOOKUPS, concatenation, pivot tables 
  • Must have the initiative and ability to start and complete projects with minimum direction as well as the ability to work as part of a team
  • Demonstrated ability to handle multiple priorities and work under deadlines required.


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Eastern Daylight Time
Applications close:

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