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Senior Project Officer

  • Requisition no: 501580
  • Work type: Full Time
  • Location: Medical Center
  • School/Department: ICAP at Columbia
  • Grade: Grade 106
  • Categories: Administrative Support, General Administration, Other

Position Summary

Reporting to the Deputy Director, Implementation Unit, the Senior Project Officer (SPO) provides broad managerial support to the development, implementation, monitoring and evaluation of public health programs in a matrix organizational structure. She/he will have responsibility for the successful implementation of all programs in her/his portfolio by developing deep knowledge of each project.  The SPO is accountable for all activities in the assigned  portfolio of projects and must ensure a good working relationship with all relevant stakeholders including but not limited to Country Teams, SI. S&P, Technology, Operations and CTU.


Program Management (20%)

·         Assist in the definition of project scope and objectives, involving all stakeholders and ensuring that issues are presented to right team/ individual for resolution and closure

·         Manage the development, review and finalization of annual project work plans

·         Develop a detailed project plan by quarter in conjunction with the Country Director/ Country Team to monitor implementation of project

·         Monitor project implementation progress, and identify and address implementation challenges in collaboration with country and headquarter staff

·         Coordinate provision of technical assistance to designated country programs by identifying internal technical resources and external consultants, and working with country teams to develop and monitor technical assistance scope of work

·         Manage the development of country program budgets and budget modifications, and monitor program expenditures to ensure activities are implemented within budgetary guidelines

·         Monitor changes to the project scope, schedule and costs and report or escalate to the Deputy Implementation Director as needed

·         Adhere to the reporting guidelines of the IU including templates and cadence and work with country teams to ensure that the reporting requirements are met

·         Participate in the design and implementation of assessments, program reviews and evaluation activities

·         Manage the documentation and dissemination of project results, including preparation and submission of progress reports, presentations, and other program documentation

·         Oversee the development and management of sub-agreements by reviewing and ensuring PI approval of scopes of work and sub-agreement budgets, and monitoring progress of contract deliverables and expenses

·         Develop and implement a plan for periodic review of sub awardees including but not limited to implementation, targets and budget

·         Perform a risk assessment of the projects by country on a quarterly basis

·         Acquire proficiency in organization approved project management and data analysis tools and support the development of new tools

Award Management (20%)

·         Build awareness on award management and proposal support

·         Support the development of proposals on a need basis

·         Monitor the timelines for all donor action such as prior approval, continuation application etc.

·         Prepare donor requirements package by driving and participating in the process with the relevant stakeholders

·         Ensure that the donor package is signed off by the PI

·         Engage with S&P after the submission of the process to close any gaps in information

 External Relationships (20%)

·         Develop and maintain working relationships with donors, partners and other stakeholders

·         Ensure frequent communication with partners

·         Ensure compliance with donor requirements and Columbia University policies and procedures and contribute to the preparation and implementation of corrective action plans

Knowledge Management (20%)

·         Contribute to the development of processes and tools to better support the facilitation, collection and sharing of knowledge generated by projects

·         Adhere to pre-defined knowledge management processes

·         Ensure that key project outcomes and lessons learned are documented and stored per guidelines

·         Initiate discussions on lessons learned and best practices to leverage maximum impact for the organization

·         Assist in the management of project assets

·         Ensure that country specific project assets or tools are catalogued and shared with other country teams

Value Creation (15%)

·         Support the strategic planning process for country programs, including participation in country program retreats, and planning meetings

·         Contribute to the development and implementation of multi-country program initiatives

·         Support new business development by assisting with the development of proposals

·         Participate in the recruitment efforts of international hires and other senior country program staff

·         Supervise staff as required and coach and mentor staff in program management skills

Other (5%)

·         Perform other related duties as assigned

Minimum Qualifications

  • Requires a bachelor's degree or equivalent in education or experience
  • 5+ years of experience in developing, implementing and evaluating public health programs
  • 3+ years HIV/AIDS program development, implementation and monitoring experience in developing country settings
  • Demonstrated experience working with government officials, implementing partners, international donors and other counterparts
  • Demonstrated experience supervising public health program staff
  • Demonstrated experience, knowledge and understanding of USG policies and regulations
  • Strong organizational skills and attention to detail
  • Excellent writing ability, strong interpersonal, group facilitation and oral presentation skills
  • Demonstrated experience working in teams, as well as, working independently with minimum supervision
  • Strong working knowledge of Microsoft Office

Preferred Qualifications

  • Master’s degree in Public Health, Business or related discipline
  • Experience in multiple countries in sub-Saharan Africa and Asia
  • Foreign language proficiency in French, Portuguese, Russian or Swahili

Other Requirements

  • Requires international travel of 6-10 trips per year with each trip lasting approximately 10-14 days

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Eastern Daylight Time
Applications close:

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