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Senior Grants Manager

  • Requisition no: 501568
  • Work type: Full Time
  • Location: Medical Center
  • School/Department: ICAP at Columbia
  • Grade: Grade 106
  • Categories: Administrative Support, General Administration, Other

Position Summary

Reporting to the ICAP Deputy Director, Award Management, the Senior Grants Manager leads the effective and efficient administration of public health projects throughout the entire life-cycle, from pre-award, project implementation to close-out, focusing on project management compliance, assessment and mitigation of project implementation risk, and enforcement of sponsor/donor, Columbia University (CU), and MSPH/ICAP policies and procedures. The incumbent provides expertise and leadership to meet all pre and post award management requirements.


  • Serves as a technical resource to MSPH/ICAP staff in interpreting proposal requirements during the proposal development stage and serves as the main point of contact for grant agreement discussions and negotiations with sponsors/donors working through Sponsored Projects Administration (SPA) 10%
  • Assists ICAP Principal Investigators (PIs) in the development, review, submission and renewal of various types of public health grants. Directly manages timelines and the overall progression of work undertaken by internal proposal teams to ensure the on-time completion of high quality, strategic, responsive, and compliant proposal applications 10%
  • Leads and oversees strategic costing package development for proposals, works directly with PIs, technical staff and in- country staff to create proposal budgets and justifications which are responsive to RFP technical content 10%
  • Manages all direct day to day communications with sponsors/donors throughout the entire pre-award phase, including managing requests for revised budgets and program work plans 5%
  • Coordinates all internal MSPH/ICAP reviews of pre-award inquiries received from sponsors/donors regarding outstanding proposals and negotiations associated with proposed project work plans, budgets, reporting requirements and other terms and conditions 5%
  • Effectively and efficiently leads award/project management for complex portfolio of active ICAP public health awards received from a diverse set of sponsors/donors including CDC, USAID, NIH, and private foundations; working closely with ICAP staff based in New York as well as ICAP Country offices 10%
  • Provides detailed reviews, analyzes and distributes new award notices related to ICAP projects to PIs, project teams and leadership staff including detailed analyses regarding terms and conditions for all awards. Ensures programmatic action is taken as a result of funder requests or guidance given on project budgets and project workplans 10%
  • Develops, organizes and conducts award kick offs and follow-up briefings with ICAP PIs, management teams, finance teams, field staff, and other stakeholders to ensure proper implementation of new project activities 10%
  • Oversees knowledge management requirements for assigned awards and maintains complete award documents, including submission of project deliverables (programmatic, financial or audit related) 5%
  • Oversees and manages continuation application processes for multi-year awards and ensures that all project reporting requirements (quarterly and/or annual technical reports) are met and that prior approval actions are fully addressed. These functions are performed in collaboration with ICAP country teams, ICAP HQ staff, and key Columbia University offices 5%
  • Assists in the development and delivery of on-site and off-site trainings (formal and informal) of ICAP staff in NY and country offices; serves as facilitator or presenter at “brown bag” learning sessions on specialized topics 5%
  • Proactively engages teams and internal stakeholders in project priority setting, implementation, and problem-solving issues and project/operational issues and risks. Reports and updates senior staff on a regular basis about project progress and status 5%
  • Work closely with project teams and interface directly with external partners to ensure that all project requirements, deadlines, and schedules are on track 5%
  • Performs other duties, as assigned in support of ICAP’s mission and vision 5%

Minimum Qualifications

  • Bachelor’s degree in Public Health, International Affairs, Public Administration or related field or equivalent in education and experience and five years of related experience
  • Advanced working knowledge of USG, bilateral funder, and private foundation rules and regulations and requirements
  • Demonstrated capacity to think strategically and work with a high degree of independence
  • Strong interpersonal, communication, organizational, analytical, and leadership skills
  • Expert skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat

Preferred Qualifications

  • 5+ years of related experience implementing and managing complex portfolio of grants
  • Master’s degree in International Affairs, Management, Public Administration, Public Health or related or field
  • Prior administrative project management training with at least 3 years’ experience in international public health and/or development settings with prior field-based (international) experience highly desirable
  • Experience developing and submitting grant proposal to USG and/or bilateral and private funders
  • Capacity to write and speak French or Portuguese
  • Excellent technical skills in writing, editing, formatting, research and negotiation

Other Requirements

  • Includes periodic domestic and international travel

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Eastern Daylight Time
Applications close:

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