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Program Manager-COVID Info

  • Requisition no: 519617
  • Work type: Full Time
  • Location: Morningside
  • School/Department: Data Science Institute
  • Grade: Grade 12
  • Categories: Administrative Support, General Administration
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:

Position Summary

The COVID Information Commons (CIC) Program Manager is a grant-funded position. The incumbent will be responsible for project and program management for successful development of the CIC extensions as funded through NSF Award #2139391 to include the addition of thousands of new NSF funded COVID awards, and COVID grants from other federal agencies such as NIH, as well as advanced search and discovery of resources around the world. In this role they will work closely with the Northeast Big Data Innovation Hub (NEBDHub)’s Executive Director (also the PI of the CIC), NEBDHub Operations & Communications Manager, CIC System Architect (SA), Software Developers, Metadata Curator, Columbia University Information Technology (CUIT), and Columbia University Libraries team members. 

The COVID Information Commons (CIC) is an open website to facilitate knowledge sharing and collaboration across various COVID research efforts, initiated by the NSF Convergence Accelerator. The CIC serves as a resource for researchers, students and decision-makers from academia, government, not-for-profits and industry to identify collaboration opportunities, to leverage each other's research findings, and to accelerate the most promising research to mitigate the broad societal impacts of the COVID-19 pandemic.



CIC Outreach: 

  • Responsible for extended CIC community development, including direct outreach to all NSF and NIH COVID Principal Investigators (PIs) to engage them in the expanded CIC Community for research collaboration, including NSF Open Knowledge Network (OKN) PIs.

  • Responsible for developing and maintaining partnerships and collaboration with the Big Data Innovation Hubs to enable broad marketing and engagement with PIs, researchers, students and other stakeholders in their regions.

  • Responsible for outreach to COVID-19 dataset and metadata owners and international collaborators to increase the opportunities for data sharing and researcher collaboration.

  • Along with the Operations & Communications Manager, the incumbent will collect, analyze, and act upon data related to community participation in CIC events and website use. Preferably, the Program Coordinator will also edit and upload video recordings of CIC events to the NEBDHub’s YouTube channel. 

CIC Events Management:

  • Responsible for development, marketing, advertising, management, execution and follow-up for all webinars, workshops, events, student challenges, working groups, researcher and student engagement. 

    • This includes: monthly CIC community webinars; topical and multidisciplinary webinars, working groups, and workshops; CIC graduate, undergraduate, and high school student challenge; and an annual CIC Community workshop for 50-100 CIC PIs and student challenge winners. The annual CIC Community workshop will be in-person, hybrid or virtual depending on then-current COVID and pandemic protocols or restrictions, and to accommodate participant needs.

  • Liaise with student casual employees and volunteers of the Northeast Big Data Innovation Hub to produce quality COVID Information Commons events and online programming. 

  • Work with the NEBD Hub’s Executive Director and Operations & Communications Manager to develop new programs and engagement-building platforms for the CIC Community. 

CIC Reporting and Execution:

  • Work closely with the CIC PI and technical team to ensure timely planning and execution, with a plan to execute and meet milestones on time or ahead of schedule.

  • Responsible for all NSF reporting, including annual reports, and budget management.

  • Schedule, coordinate and lead all weekly CIC Project Team calls to assess the progress of the CIC and plans and progress to achieve milestones, identify challenges, and create mitigation plans in collaboration with the CIC PI and project team. 

CIC Accessibility:

  • Work closely with the Hub’s Operations & Communications Manager, Hub volunteers, and relevant student casual employees to provide accessible versions of all original content for the CIC community. This includes transcripts and translations of all CIC event proceedings. 

CIC Website and Database Management:

  • Update the CIC database as necessary when NSF or NIH PIs request changes to their profiles.

  • Work directly with the NEBD Hub Operations & Communications Manager, CIC System Architect, and CUIT to make timely and appropriate content updates to the CIC website. 


Other projects and tasks as assigned by the Executive Director and Operations & Communications Manager. 

Minimum Qualifications

Technical & Professional skills:

  • Bachelor's degree and/or its equivalent experience required

  • 4 years of related experience in event or project management and development. 

  • Knowledge of Google Drive and associated tools

  • Experience building websites in Wordpress, Drupal

Soft Skills:

  • Demonstrated ability to manage multiple simultaneous projects; exceptional collaboration, organizational and communication skills

  • Experience working collaboratively and independently

  • Ability to anticipate, adapt and problem solve

Preferred Qualifications

  • Technical & Professional skills:

    • Experience with NSF and NIH awards is a plus

    • Basic knowledge of Python, HTML, and other programming languages

    • Graphic design skills a plus, Adobe Illustrator, Photoshop, and/or Canva

    • Experience in video editing

    Soft Skills:

    • Some supervisory experience a plus

    • Knowledge of academic research as related to the COVID-19 pandemic

Other Requirements

  • Type other requirements and/or special indicators if CUIMC

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Eastern Daylight Time
Applications close:

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